Payroll Officer (FMG/AT 2)

Key Responsibilities

Technical/Professional 

• Enters and maintains all relevant information in connection with the payment of salaries on the Payroll System, such as:
  • Salary Particulars for employees – appointment dates, anniversary dates for the payment of increments, post centre, salary scales, present salary and notes regarding acting appointments, promotions etc. 
  • Details of deductions to be made from salaries 
  • Transfers, resignations, dismissals, study leave, vacation leave and dates of resumption and assumption. 
• Liaises with the Human Resource Management & Development Branch for matters pertaining to staff emoluments and related activities; 
• Checks and ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected; 
• Ensures that advances and overpayment of salaries are promptly recovered;
• Maintains and balances the “On and Off” Salary Control Register for each payroll run;
• Ensures that the payroll information is uploaded to the Central Payroll Processing System (CPPS) and duly authorized; 
• Prepares and submits, salary returns and NIS and NHT returns in accordance with established procedures and timeframe; 
• Checks and verifies that all statutory deductions and other authorized deductions are paid over in accordance with established procedures and timeframe; 
• Ensures that annual returns such as Income Tax, Education Tax, NIS and NHT are submitted in accordance with established procedures and timeframe; 
• Assists in the preparation of the Personnel Emoluments Budgets by providing information to the Management Accounts Section with the following particulars on each member staff: 
  • Name of employee 
  • Present salary 
  • Date of appointment 
  • Date for the payment of incremental salary adjustments, etc. 
• Provides letters to employees or organizations upon requests regarding:
  • Salary payable 
  • NHT contributions 
  • Income Tax, etc. 
• Corroborates financial and accounting information/datasets on the military’s AS 400 Infinium system and GOJ’s FINMAN; 
• Keeps current with the latest tools/techniques in Public Financial Management (Specifically Payroll initiatives) to determine what new solutions and implementations will meet JDF business/operational requirements. 

Required Knowledge, Skills and Competencies

Core: 

• Oral and written communication 
• Job knowledge 
• Teamwork/goal/result oriented 
• Customer & quality focus 
• Interpersonal skills 
• Job knowledge 
• Planning & organizing 
• Compliance 
• Use of technology 
• Initiative 

Technical: 

• Knowledge of Financial and Accounting Principles and Practices, to include general payments and payroll approaches; 
• Knowledge of Government Payroll Administration, i.e. Treasury Single Account (TSA), etc.; 
• Good knowledge of GOJ operations and of Public Sector issues; 
• Strong communication, customer service and interpersonal skills to build rapport with a diverse range of stakeholders; 
• Demonstrated sound analytical and problem-solving skills to create an environment of continuous improvement within the industry; 
• Sound organizational and project management skills, including the ability to prioritize different tasks to meet deadlines; 
• High level personal ethics, integrity and respect for others, including the ability to maintain confidentiality at all times; proven ability to work autonomously; 
• Working knowledge of relevant computer systems and their applications, i.e. FINMAN, Bizpay, etc. 

Minimum Required Qualification and Experience

• AAT Level 1; 
• ACCA-CAT Level 1/Level A; 
• Certificate in Public Administration, UWI; 
• Certificate in Management Studies, UWI; 
• Diploma in Business Administration/Studies from a Community College;
• NVQJ Level 1, Accounting; 
• Certificate in Accounting from an accredited University; 
• Certificate in Government Accounting Level 1; 
• Completion of the first year of the BSc. Degree in Accounting/Management Studies with Accounting, or BBA Degree at an accredited University; or 
• Completion of first year of the A.Sc. Degree in Accounting/Business Administration/ Business Studies from an accredited Tertiary Institution. 
• One (1) years’ experience in a similar environment 

Special Conditions Associated with the Job

• Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to work beyond the normal working hours; 
• May be required to work on weekends and public holidays; 
• Office located some distance from the main entrance; 
• May be subjected to search based on JDF’s rule.

Please note that only shortlisted applicants will be contacted.