Performance Monitoring and Evaluation Officer (GMG/SEG 2)

JOB PURPOSE

The post is responsible for the development of a robust monitoring framework to effective track the performance of the Ministry’s policies, programmes, and projects. The incumbent participates in the management and implementation of the Performance Monitoring and Evaluation System (PMES) within the Ministry and its Agencies consistent with the Vision 2030: National Development Plan, Government Strategic Priorities and the Ministry’s strategic priorities.

KEY OUTPUTS

• Monitoring and Evaluation Plan developed
• Performance targets monitored
• Ministry Quarterly Performance Reports produced
• Annual/Semi-annual/Quarterly/Monthly Report produced
• Performance data produced for various audiences
• Performance Reviews coordinated
• Technical advice and support provided
• Monitoring and evaluation system maintained
• Research conducted and findings compiled
• Quarterly performance review sessions coordinated

KEY RESPONSIBILITY AREAS

Management/Administrative Responsibilities

• Develop a monitoring and evaluation plan guided by the Ministry’s Strategic Plan
• Recommends performance indicators
• Recommends monitoring strategies
• Recommends improvements and modifications to the reporting format.
• Develops individual Work Plan
• Participates in meetings and workshops on strategic planning and policy issues;

Technical/Professional Responsibilities

• Develop and maintain monitoring system
• Monitors and assesses Ministry policies, programmes and projects against established objectives and targets
• Provides timely technical advice and accurate well written reports
• Conducts verification and background checks to ensure credibility and reliability of reports, documents, and related data
• Prepares reports/findings from monitoring and evaluation exercise
• Assess and update methodology for developing and evaluating performance indicators for Ministry programmes and projects.
• Participates in the development and coordination of the PAAC Report for presentation to Houses of Parliament.
• Participates in the development of reports and responses to the Integrity Commission, Auditor General’s Department, and other government entities
• Participates in the strategic planning process along with team members
• Performs any other related duties that may be assigned from time to time

Human Resource Responsibilities

• Contributes to and maintains a system that fosters a culture of teamwork and commitment to the Division’s and organization’s goals

Other Related Duties

• Performs any other related duties which may be assigned from time to time

PERFORMANCE STANDARDS

• Monitoring and Evaluation Plan provides an effective and reliable system for monitoring and evaluating the Ministry’s policies, programmes and projects.
• Monitoring exercises are conducted in accordance with established procedures
• Plans and programmes of the Ministry are monitored and assessed in accordance with agreed timelines and established standards
• Briefs/reports are comprehensive and accurate and provided in required format and timeframe
• Prompt responses to requests for assistance and information provided
• Technical advice provided is sound, accurate and reflects best practices
• Individual workplan prepared within agreed timeframe

REQUIRED COMPETENCIES

Core Competencies

• Good interpersonal skills
• Excellent oral and written communication
• Ability to exercise initiative
• Teamwork and cooperation
• Planning and organizing skills
• Excellent problem solving and analytical skills
• Strong negotiating skills

Functional Competencies

• Good presentation skills
• Strong monitoring, evaluation, analytical and report writing skills
• Effective management of external relationships
• Proficiency in the use of computer applications.
• Sound knowledge of performance monitoring frameworks and tools

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in Management, Public Administration or any related Social Science Degree and
• Three (3) years related experience
• Training and/or experience in Project Management would be an asset

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

The job involves a typical office working environment with no adverse working conditions. However, the incumbent will sometimes be required to conduct site visits for the Ministry’s programmes, projects, and other initiatives.