Public Procurement Administrator

QUALIFICATION AND EXPERIENCE

• Diploma in Business Administration/Management Studies/Accounting or any other related field.
• At least one (1) year working experience in the related field.

SKILL REQUIREMENTS/KEY COMPETENCIES

• Sound communication and good interpersonal skills.
• Ability to take own initiative and be a self-starter.
• Competent in: MS Excel, MS PowerPoint, MS Word and Report Writing.
• Good command of the English language.
• High degree of confidentiality, integrity and diplomacy.

REPORTING RELATIONSHIP

• Reports to: Director, Public Procurement

PRINCIPAL FUNCTIONS:

• Prepare reports for submission to the Ministry of Finance, Integrity Commission (IC)and the Public Procurement Commission (PPC).
• Assist with the preparation of monthly quarterly and annual procurement reports relating to procurement activities.
• Maintain records in accordance with the FAA Act.
• Arrange Department meetings, disseminate relevant documents for meetings, attend, record and generate accurate and timely minutes of meetings.
• Assist the Public Procurement Officers in conducting all procurement tasks including:
  • Formatting and preparing bidding documents, advertising notices, requests for proposals; negotiations reports.
  • Preparing evaluation reports and contracts.
  • Preparing and formatting notifications to successful and unsuccessful bidders.
  • Ensuring the publication of award of contract notices and other required procurement administration procedures.
• Assist with administering at contracts and facilitate smooth and speedy implementation of the project(s) assigned, including monitoring of deliverables, warranties and insurances, verification of payment claims.
• Assist with compiling data to prepare Purchase Orders and communicate with at levels of staff regarding the movement of Requisitions and Purchase Orders.

Only individuals shortlisted will be contacted