Records Officer (PIDG/RIM 2)

Key Responsibilities

• Develops and maintains a classification system indicating the major subjects to which files are documented within the Unit; 
• Ensures that the Index Card and Charge–Out Systems are properly administered;
• Liaises with Divisional Heads and the Administrator, to determine and secure confidential data and files; 
• Reviews the Organisation and procedure of the Unit, to identify areas in need of improvement and effects changes, where necessary; 
• Ensures that all items of value received are properly recorded and logged in the Value Book and that the proper accounting procedure are adhered to for handling these items;
• Records, sorts and maintains a log of all incoming and outgoing correspondence, for dispatch to the relevant Sectional/Divisional Heads or external parties. 

Required Knowledge Skills and Competencies

Core: 

• Good oral and written communication skills 
• Sound integrity 
• Customer and quality focus 
• Methodical 
• Good planning and organising skills 
• Teamwork and cooperation 

Functional: 

• Excellent Records Management skills 
• Skilled in the use of the Microsoft Office Environment software applications
• Skilled in the use of computerised file storage system, e.g., Docushare
• Knowledge and understanding of the Agency’s Mission, aim and structure would be an asset in developing and maintaining an appropriate system of classifying and indexing record
• Knowledge of Government’s filing/indexing system would be an asset 

Minimum Required Qualification and Experience

• Four (4) CXC/GCE O’Level subjects or its equivalent, including English Language and Mathematics; 
• Completed a course in Records Management and Access to Information Act;
• Two (2) years formal experience in office practice and procedures;

Please note that only shortlisted applicants will be contacted.