Registrar

Job Purpose

Reporting to the General Manager, the Registrar is responsible for the effective maintenance of the Commission's records management and information system including management of confidential trade remedies-related case files, supporting implementation of an electronic record-keeping system and document control for the Commission's ISO Certified Quality Management System. The incumbent will also provide administrative support for Technical Staff. 

Key Responsibilities

• Serves as primary librarian and custodian for the Commission's filing systems 
• Supports development and maintenance of records and information management policies and procedures. 
• Co-ordinates responses to requests under the Access to Information Act 
• Ensures proper maintenance and secure custody of confidential and legal documents 
• Analyses incoming documents and ensures classification in accordance with established standards and systems. 
• Ensures that the Commission's Filing Index and File logs are well maintained 
• Supports implementation of electronic records management system 
• Develops and implements Retention and Disposal Schedules 
• Conducts records management training and sensitization for staff 
• Maintains document control and records management procedures in accordance with ISO 9001:2015 standards 
• Provides research and administrative support to the Technical Management Staff 

Required Knowledge, Skills and Competencies

• The ideal candidate is a highly motivated, detail-oriented, organized and tech-savvy individual with excellent interpersonal, time management and communication skills. 
• The incumbent must also demonstrate high ethical standards, integrity, adaptability and an ability to multi-task in the performance of their duties. 
• Proficiency in the use of the Microsoft 365 applications. 
• Working knowledge of GoJ RIM's policies and procedures. electronic record keeping, document control procedures 

Minimum Required Qualification and Experience

• Bachelor's degree in Library and Information Science, Business Administration or a related discipline.
• Certification in Records Management and Administration would be an asset 
• At least three (3) years' experience in records management or a similar field. 
• A minimum of two (2) years' Project Management experience.

Please note that only shortlisted applicants will be contacted.