Registrar

JOB PURPOSE:

The Registrar is responsible for developing, implementing, monitoring and maintaining the Records and Information Management Programme throughout the ICT Authority in compliance with GoJ’s Records and Information Management (RIM) Policy. The incumbent is also responsible for managing the document lifecycle process.  Additionally, the position oversees the administration of requests for information under the Access to Information (ATI) Act, ensuring compliance with the legislation, processes and procedures and oversees the operations of the Library.

KEY RESPONSIBILITIES:

• Manages the Authority’s records in keeping with GoJ’s Records and Information Management (RIM) Policy.
• Establishes and maintains a functional Records Management Business Classification Scheme.
• Catalogues and classifies all books and all materials for ease of retrieval.
• Reviews frequently the existing retention schedules to ensure compliance with relevant Legislation, Records Management best practices and support the operational needs of the National Library of Jamaica.
• Organizes the disposal of records in accordance with their retention schedule; develops and implements the policy and procedural framework to guide staff in the management and use of records.
• Reviews and approves requests for records disposition; coordinates transmittal and disposition of Agency records according to GoJ guidelines.
• Directs and coordinates the transfer, storage and disposal of inactive administrative records.
• Conducts needs analysis for books and other resource material and acquire them.
• Manages the document control systems in keeping with the ISO 9001 standards.
• Devises and ensures the implementation of retention and disposal schedules.
• Oversees the management of electronic and/or paper-based information to ensure correct classification of subject areas for ease of retrievals.
• Develops and implements a structured Records Management training and development programme.

REQUIREMENTS:

• Bachelor’s Degree in Library and information Studies or equivalent from a recognized tertiary institution,
• Certificate in Supervisory Management.
• Five (5) years’ related experience in private / public organization.
• Training in GoJ’s Records and Information Management Policy and Procedures, including the digitization of records.
• Training in the processing of requests under the Access to Information (ATI) Act.

DESIRED COMPETENCIES

• Excellent written and oral communication skills.
• Excellent strategic thinking and planning skills.
• Excellent leadership, teamwork and collaboration.
• Excellent problem-solving and decision-making ability.
• Excellent change management and innovation acumen.
• Excellent stakeholder management and relationship building skills.
• Excellent GoJ’s Records and Information Management (RIM) policy and Procedures; Access to Information (ATI) Act and other applicable legislations, policies, procedures, circulars.
• Excellent knowledge of GoJ’s Documentation and Information Access Services
• Excellent knowledge of GoJ’s Electronic Records Management Systems and Digitization of Records.
• Excellent knowledge of Library Management Policies and Procedures.
• Excellent knowledge of Library and Records Management Databases.
• Excellent knowledge of the Authority’s data management and retrieval processes.
• Proficient in the use of technology, approved business applications and office tools.

We thank all applicants for their interest in this career opportunity. Kindly note, however, that only shortlisted candidates will be contacted