Secretary (Environmental Health Department) (OPS/SS 2) - Clarendon Health Department

Qualifications & Experience:

• CXC or GCE ‘O’ Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100- 120 words per minute, plus two (2) years general office experience; 

OR 

• Graduation from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100- 120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spreadsheets; English Language at CXC or GCE O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus two (2) years general office experience;

OR 

• Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100- 120 words per minute; English Language at CXC or GCE O’Level; training in the use of a variety of software applications and two (2) years general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development. 

Required Knowledge, Skills and Competencies:

• Excellent time management and organizing skills 
• Proficiency in Microsoft Suite, or other word processing and database applications
• Excellent interpersonal and customer service skills 
• Good oral and written communication skills 
• Professional attitude and confidentiality 
• Highly conscientious and assertive 
• Working knowledge of office procedures and practices 

Key Responsibilities will include:

• Recording letters, memoranda, reports and minutes in shorthand and reproduces material in a suitable typewritten form. 
• Maintaining confidential and/or secret files and performs a variety of office and clerical tasks.
• Screening incoming correspondence; determines which requests should be handled by supervisor, appropriate staff member, or other offices. 
• Keeping simple records; files correspondence, records and distributes mail and other papers according to established procedures; gives routine information to the staff members and assists with the completion of forms or applications. 
• Typing forms, letters and reports from manuscript; proofreads typed material, corrects errors and submits work for review. 
• Maintaining schedules, calendars and the coordination of meetings 
• Assisting the Chief Public Health Inspector in monitoring probationary period of staff and notifying the appropriate supervisor of steps to be taken in keeping with established procedures. 
• Ensuring that correspondences are done on a timely basis. 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED