Senior Inspection Officer (GMG/SEG 1)

Job Purpose

Under the direct supervision of the Regional Manager, the Senior Inspection Officer is responsible for conducting inspections aimed at regulating the Societies’ affairs for compliance with the written Acts and Regulations, Rules and other relevant Laws under which they are registered; and to promote prudent business practices for the protection of members’ shares and investments and other stakeholders interests. 

Key Responsibilities

Management/Administration: 

• Reports to the manager on issues relating to regulatory activities and achievement of entities regulated under the Co-operative Societies and Friendly Societies Acts and Regulations; 
• Assists with the preparation of Quarterly and Annual Reports; 
• Assists with the development of the Budget, Operational and Work Plans of the Department; 
• Attends Board, Annual, Inaugural and Special General Meetings, to provide constitutional and technical advice on decision-making, such as amendment of rules, parliamentary procedures and elections of Committees, in accordance with the established statutes governing Co-operative, Friendly Societies and Registered Charitable Organizations; 
• Represents the Department at meetings, conferences, retreats and other functions, in order to disseminate and obtain information regarding the Movements facilitated by Charter under the various Acts and Regulations; 
• Assists the manager in training and monitoring the activities of holiday workers and job experience personnel. 

Technical/Professional: 

• Develops Strategic, Developmental and Operational Plans for Societies, to ensure commonality of purpose, to enhance futuristic growth; 
• Conducts Risk Management analyses, to ensure that members’ interests are safeguarded; 
• Develops and reviews Policy Manuals, in consultation with management of the Societies, to guide and standardize the operations of Societies; 
• Provides on-the-job training for management and staff of Societies in critical areas of their operation; 
• Acts as mediator to resolve disputes between parties at Societies; 
• Conducts on-site and off-site inspections, using established format, to determine viability, prudent management, safety and soundness of the operations, with a view to ensuring adherence to the Acts and Regulations and the Societies’ Rules; 
• Checks Societies accounting and other statutory records, to ensure currency, accuracy and readiness for annual audits; 
• Analyzes the financial status/operations of Societies, by reviewing Monthly and Quarterly Financial Reports to ensure compliance of returns vis-à-vis established standards, and makes recommendations to the Manager, based on findings; 
• Examines Annual Returns and Financial Statements for Registered Charitable Organizations and other Societies, to ensure compliance with Rules and Statues; 
• Provides technical guidance and assistance to Organizations seeking registered charitable status; 
• Organizes and/or makes representation at meetings with stakeholders of Societies, to gather and disseminate information of regulatory nature; 
• Liaises with management and staff of Societies, to ensure the timely submission of legal documents for the approval and/or attention of the Registrar; 
• Plans and co-ordinates Management Retreats, to determine long-term development plans, with a view to enhancing Societies futuristic growth; 
• Monitors the work programmes based on the available resources, to effectively and efficiently achieve pre-determined objectivities; 
• Updates accounting records of Societies in special cases, as delegated by Manager;
• Compiles detailed reports on findings of suspected irregularities, or any other matter(s) requiring criminal investigation, for referral to the Manager for further action;
• Provides post inspection technical assistance to Registered Charitable Organizations and Societies; 
• Reviews/Examines Fit and Proper Questionnaires, to ensure compliance with the Charities Acts; 
• Attends stakeholders meetings of charities; 
• Liaises with colleagues of the other Units of the Department, in the networking and co-ordination of actions, in keeping with the Department’s established policies on the execution of the regulation of Registered Charitable Organizations, in furtherance of the objects of the Charities Act 2013; 
• Assists with the development of forms to be used to gather information;
• Reviews the relevant Acts and Regulations, for possible amendments.
• Performs any other related functions that may be assigned from time to time, by the Manager, Director and/or the Registrar. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Excellent problem-solving and decision-making skills 
• Good interpersonal skills 
• Teamwork and co-operation 
• Integrity 
• Compliance 
• Strong customer and quality focus skills 
• Good leadership skills 
• Good analytical thinking skills 
• Ability to use own initiative 
• Good organizing and planning skills 
• Strategic Vision 
• Goal/results oriented 
• Social skills 

Technical: 

• Knowledge of the operations of Government’s/Ministry’s policies and procedures
• Excellent knowledge of the Acts and Regulations governing the Department’s functions
• Proficient in relevant software applications 
• Good report writing skills 
• Excellent knowledge of micromanagement 

Minimum Required Qualification and Experience

• Bachelor’s Degree, or equivalent, in Management Studies/Business Administration (major in Accounting and/or Finance would be an asset); 
• Three (3) years’ experience in similar capacity. 

Special Conditions Associated with the Job

• Highly unfavourable working conditions, at times; 
• Required to work on weekends; 
• Required to work outside the normal working hours, in completing the work programme;
• Island-wide travel to various Co-operative Societies, Charitable Organizations, Friendly Societies, Industrial and Provident Societies, Agricultural Loans Societies and Approved Organizations and Groups;
• Must be a holder of a valid Driver’s Licence and has access to a reliable motor vehicle;
• Travelling extensively island-wide and internationally, on occasions. 

Please note that only shortlisted applicants will be contacted.