Senior Project Development and Technical Support Analyst (GMG/SEG 3)

JOB PURPOSE:

Under the general direction of the Director Project Development and Technical Support, and working in close collaboration with Project Analysts, M&E Analyst and Quality Assurance staff, the Senior Project Development and Technical Support Analyst is responsible for providing support and guidance to MDA/SPS entities in the development of Concepts and Proposals so as to ensure their timely, effective and efficient preparation and submission; and a smooth and efficient flow of complete, accurate and timely information in support of the appraisal and assessment process. 

KEY RESPONSIBILITIES:

Technical/Professional 

• Liaises with MDA/SPS entities and project Analysts in providing technical support, advice and guidance to MDA/SPS so as to facilitate and ensure:
  • the timely, effective and efficient preparation and submission of Proposals; and 
  • a smooth and efficient flow of complete, accurate and timely information in support of the appraisal and assessment process 
• Provides technical advice, guidance and support to MDA/SPS in the development of Proposals to include among others, the following elements:
  • Terms of Reference in the conduct of feasibility studies 
  • Technical design and management arrangements 
  • Financial sustainability Potential risks, challenges and mitigation plans
  • Social, economic and environmental impact; 
• Provides support to proposing authorities in the verification of data and information and recommendations to improve concepts and Proposals;
• Liaises with relevant government agencies and other institutions in accessing information and data to facilitate the provision of support services;
• Provides assistance in reviewing concepts ad Proposals and other supporting concepts and Proposal documents to ensure quality and completeness;
• Conducts research and collect and interpret qualitative and quantitative information and data needs as a basis for informing guidelines provided to MDAs/SPS entities; 
• Collaborates with Quality Assurance staff in providing support in ensuring compliance with Quality Assurance checklists, guidelines [includes turnaround timelines] and requirements;
• Develops and fosters effective communication channels with proposing authorities so as to facilitate and ensure the adequacy of support and guidance; 
• Collaborates with MDAs/SPS entities, Project Analysts, M&E staff and Quality Assurance staff in identifying proposal related training and competency development needs; 
• Contributes and participates in the implementation of programmes to build competencies and awareness around PIMS system, process, and informational and quality requirements; 
• Contributes to the development of an archive of lessons learnt to inform future Proposal development support activities; 
• Maintains knowledge of current practices and trends in the field of Proposal development and appraisal to adequately meet the demands of the job
• Performs other related duties and responsibilities as may be determined by the PDSS Manager. 

Management/Administrative 

• Develops, implements, monitors and reviews work plans to guide proposal support activities; 
• Attends meetings to provide updates and make presentations to internal and external stakeholders on proposal support activities; 
• Prepares internal periodic and special reports on areas of responsibility including the status of each assigned proposal, problems and solutions;
• Provides inputs into the development of the Management Information Systems that tracks and monitors progress on proposals. 

REQUIRED COMPETENCIES:

• Working knowledge of PIMS legislative, regulatory and governance framework
• Sound knowledge of all phases of project life cycles 
• Sound knowledge of the methods, principles, practices and tools of proposal development and appraisal 
• Ability to research, collect, analyze and interpret qualitative and quantitative information and data 
• Conceptual, analytical, risk management and critical thinking skills
• Proficiency in Microsoft Office applications, including Microsoft Projects, Excel and Visio 
• Ability to communicate effectively, orally and in writing with diverse stakeholders 
• Ability to listen actively and respond appropriately to others’ proposals and ideas
• Ability to forge effective working relationships with cross functional teams and other stakeholders 
• Ability to prioritize and handle multiple tasks simultaneously
• Problem solving and time management skills 
• Detail oriented 
• Sound conceptual, analytical, risk management and critical thinking skills 

QUALIFICATION/EXPERIENCE:

• BSc. In a Computer related field from a recognised tertiary institution is desirable. 
• 2-3 years’ experience in development and maintenance of Data Management Systems. 
• Equivalent combination of education and experience, which demonstrates the ability to perform the duties. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Work is performed in normal office conditions. May occasionally be required to visit a proposal site 
• May be required to work beyond normal hours in order to meet deadlines 

Please note that only shortlisted applicants will be contacted.