Accounting Officer Payables

Key Outputs

• Payment vouchers prepared and submitted
• Payments made
• Cheques prepared
• Registers maintained
• Allowances computed
• Journal Vouchers Prepared
• Purchase schedules prepared and submitted
• Payment schedules prepared and submitted
• Utility Schedules maintained
• Accounts Payable report submitted
• Rental and other Payments processed
• Travel and Payment Registers Maintained
• 2%, 3% and miscellaneous withholding tax schedules prepared
• Online payment batches created and uploaded.
• Reports prepared and submitted.
• Bank Reconciliation submitted

Key Responsibility Areas:

Technical/Professional Responsibilities

• Receives checked invoices, claims, bills and prepared Payment Vouchers and review for correctness of details regarding:
  • Payee.
  • Amounts payable.
  • Account codes.
  • Purpose or description of payment.
  • Authority or file reference.
• Prepares payment vouchers and pass for certification.
• Maintains the following registers:
  • Contract register
  • Travel Claim register
  • Rent register
  • Payment register
• Prints cheques as required based on authorization.
• Examine cheques printed against vouchers.
• Balances Cheque Summary with payment vouchers.
• Writes cheque numbers on payment vouchers and files according to established filing system.
• Prepare bills and invoices for the deduction and payment of all withholding taxes.
• Collates utility bills received for payments.
• Calculate stipends for interns and part-time cleaners.
• Upload supplier, salaries, allowances and deductions to banking system.
• Prepare payment advisories to suppliers after payment is made.
• Prepare journal entries.
• Enter invoices in SAGE accounting software in Sub Ledger before and after payment is made.
• Checks Traveling, Toll and Subsistence Claims to ensure all data is accurate, complete and valid.
• Creates online payment batches to effect electronic payments.
• Calculates GCT payable and inputs sum in the prescribed format and uploads them to the web porta.
• Generates and issues tax certificates withheld for GCT, 3%, 2% and miscellaneous.
• Prepares rental/contractual payments and updates Rental Register.
• Send payment advisories to suppliers after payment is made.
• Monitors all cheques and cancellation of cheques to ensure they have been properly brought to account.
• Monitor General Ledger
• Monitors bank accounts to ensure adequate money is available to make payment.
• Prepares and submits reports.

Performance Standards

• Number of vouchers prepared and submitted
• Funds lodged within the timeframe stipulated by the FAA Act
• Memorandum of registers maintained according to established procedure
• Cheques printed within agreed timeframe
• Calculations/payments are accurate and within stipulated timeframe
• Invoices processed within stipulated timeframe
• GCT Withholding Tax Certificates are generated and issued to suppliers within the required timeframe.
• Monthly GCT Withholding Taxpayer Returns are filed within the stipulated timeframe.
• All registers are maintained

Required Competencies:

Technical Competencies

• Knowledge of the FAA Act, its regulations and procedures
• Knowledge of government account code classification
• Knowledge of preparation of payment vouchers, SAGE operational procedures
• Knowledge of accounting principles and practices

Core Competencies

• Good team skills
• Excellent interpersonal skills
• Detail oriented
• Good analytical and problem-solving skills

Minimum Required Education and Experience

• BSc. Degree in Accounting or Business Administration
• ACCA Level 1 or;
• ASc. Degree in Accounting - MIND
• 1-year related work experience.

ALL APPLICANTS WILL BE REQUIRED TO PASS A SECURITY BACKGROUND CHECK.

PLEASE NOTE THAT ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.