Accounts Payable Officer

Key Responsibilities

• Assists in the maintenance of a filing system for financial documents; 
• Prepares and verifies the accuracy of statutory and non-statutory deductions before cheques are typed; 
• Prepares GCT refund applications; 
• Conducts research on queries both internal and external; 
• Logs cheques in register and generates voucher numbers; 
• Verifies entries in the value book against the money received; 
• Prepares lodgements for the bank; 
• Maintains the Petty Cash imprest; 
• Enters all cheques received in the cheques book and prepares cheques for payment as the need arises; 
• Issues receipts and invoice books and keeps a record for purposes of internal control and audit; 
• Disburses stationeries and tea supplies from utility room; 
• Maintains records of all auxiliary and official receipts; 
• Procures goods and services; 
• Maintains Equipment Repair records; 
• Collects fees for registration of intellectual property and assists with customer queries; 
• Ensures all ISO 9001:2015 related duties are completed and participation in all activities as required; 
• Conducts asset audits and maintains accurate records of JIPO’s fixed assets; 
• Checks the accuracy of invoices submitted; 
• Submits relevant guidelines, in writing, to the Management team, on matters relating to procurement procedures and other matters; 
• Identifies improvements to the accounts payable process; 
• Receives and forwards all approved memos for the preparation of cheques to the Management Accountant; 
• Prepares trend analysis reports for purchases and disbursement; 
• Cashiering duties as the need arises; 
• Performs other related duties assigned. 

Required Knowledge, Skills, and Competencies

Core Competencies 

• Oral and Written communication 
• Teamwork and co-operation 
• Customer and quality focus 

Technical Competencies 

• Knowledge of Government Accounting principles. 
• Computer literacy. 
• Ability to carry out all aspects of the job effectively and efficiently. 
• Knowledge of Peachtree Accounting Software 
• Knowledge in GOJ procurement guidelines 

Minimum Required Qualification and Experience

• Five (5) CXC or GCE Ordinary Level subjects including Mathematics, Accounts and English Language 
• MIND Certificate in Government Accounting would be an asset 
• One (1) year related working experience in a similar capacity 

Please note that only shortlisted applicants will be contacted.