Administrative Assistant 2 – Product Quality Unit – Montego Bay

KEY RESPONSIBILITIES

• Records minutes of meetings and distributes in a timely manner
• Keeps diary of Product Quality Manager up to date with appointments/confirm meetings
• Maintains and reviews filing system retrieves files as requested /photo copy documents as requested
• Assists with the preparation of monthly, quarterly and yearly reports
• Attends to incoming and outgoing correspondence; takes appropriate follow up action
• Maintains adequate stock of stationery
• Maintains a telephone directory of frequently called numbers and retrieve in a timely manner
• Assists with the organization of seminars /workshops/and training programmes
• Arranges meetings as directed including venues, materials, refreshments and any other input required for the meetings
• Drafts and prepares documents and letters for the manager and where instructed signs these letters on the manager’s behalf
• Prepares agendas, itineraries for meetings and seminars.
• Assists with the preparation of budgets for the department.

KEY COMPETENCIES

• Good oral and written communication skill.
• Ability to be a team player.
• Proficient in computer programmes, e.g. Microsoft. Excel, Power Point and Access.
• Good typing skills.
• Good knowledge of the tourism sector.

DESIRED EDUCATION AND EXPERIENCE

• Diploma in Business Administration or equivalent
• Four CXC at the General Level including English Language
• Two (2) years’ experience as Administrative Assistant.

                                                  OR

• Any equivalent Combination of Qualifications and Experience

We thank all respondents, but only shortlisted persons will be contacted.