Administrator 1 (GMG/AM 1)

Key Outputs:

• Records Management System updated 
• Electronic database maintained 
• Schedules prepared 
• Interview packages prepared 

Key Responsibility Areas:

• Assist with preparation of job advertisements 
• Maintains the Human Resource Management & Development (HRM&D) web pages and vacancy list;
• Assist in conducting research to identify HR related information to keep the Branch informed of industry changes and abreast with new best practices; 
• Assist in preparing reports and analysis, to include: 
  • Recruitment 
  • Employees acting in clear vacancies; 
  • Promotions 
  • Staff resignations; 
  • Employees who have been temporarily employed for more than six months; 
  • Attrition rate 
  • Employees leave 
• Support the preparation of information surveys 
• Assist in preparing interview packages for interviewers 
• Assist in administering assessment for new recruits 
• Prepares schedule of short-listed applicants and advises same re-date, time and venue for interview
• Tracks data/correspondence through the use of data application software; 
• Any other duties assigned 

Performance Standards:

• Database updated within one day of receipt of information 
• Information presented is accurate and delivered within agreed timeframe 
• Interview and orientation packages contain relevant documents 
• Confidentiality and integrity are exercised in the performance of duties

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies 

• Accountability 
• Attention to Detail 
• Goal/Results Oriented 
• Methodical 
• Planning and Organising 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies

• Ability to compose and edit written material
• Ability to record minutes and transcribe meeting notes
• Ability to work under pressure and meet deadlines
• Tact and decorum when dealing with people

Minimum Required Education and Experience

Specific knowledge (however acquired) required to start: 

• Basic knowledge and understanding of the Staff Orders and Public Service Regulation 
• Good knowledge of computer applications, excel, publisher, word and access; 
• Understanding of Personnel Management and Administration in Government. 

Qualifications and Experience 

• Certificate in Human Resource Management, Public Administration or related field 
• At least one-year relevant experience.

Authority:

• N/A 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software.
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally and overseas to attend conferences, seminars and meetings.

The Ministry of Justice thanks all applicants for their interest, however, only those shortlisted will be contacted.