Assistant Project Accountant

Main Duties and Responsibilities

• Ensure that all payments are properly verified to invoices and/or relevant supporting documents, in line with approved contracts (GWI and Funding Agency). Assign the correct accounting code. 
• Prepare all documents (Letters and vouchers) necessary to have payments, approved by external parties to GWI, completely processed. 
• Initiate the pay over of deductions within the statutory and other timelines. 
• Ensure that all payments are dispatched promptly to suppliers and obtain suitable receipts for these payments. 
• Ensure that all queries arising from payments are resolved in a timely manner. 
• File all documents using the standard filing systems (electronic and hard copy files). 
• Enter invoice and payment information in both Project Registers (Offline), Orace and IFMAS Registers (Online). 
• Maintain the Project Registers daily.
• Correspond online transactions and balances with the Project Registers and prepare the relevant reconciliation statements/schedules as evidence of these agreements/checks. 
• Correspond the cash registers with the bank statements and prepare bank statements, reports and other reports relating to the project’s unit. 
• Assist the Project Accountant in preparing financial statements, reports relating to the Projects Unit. 
• Assist in the generation of documents or reports as it relates to the internal and external audit of the unit. 

Qualifications and Experience

• ACCA level one plus three (3) years’ experience in an accounting environment 

OR

• CAT plus three (3) years’ experience in an accounting environment

OR

• A Diploma in Accountancy from a recognized learning institution plus, five (5) years’ experience in the accounting field. 

OR

• Five subjects at CXC including English Language, Math and Accounting plus seven (7) years’ experience in accounting at a supervisory level. 

COMPETENCIES

Working with people 

• Demonstrates and interest in and understanding of others.
• Adapts to the team and builds team spirit. 
• Recognizes and rewards the contributions of others. 
• Listens, consults, and communicates proactively. 
• Support and cares for others.
• Develops an awareness of one’s own strengths and weaknesses. 

Persuading and Influencing others 

• Makes a strong person impression on others. 
• Gains clear agreement and commitment from others by persuading, convincing, and negotiating. 
• Promotes ideas on behalf of self and others. 

Presenting and communicating information 

• Speaks clearly and fluently. 
• Expresses opinions and information and key points of an argument clearly. 
• Gains clear agreement and commitment from others by persuading, convincing and negotiating. 
• Makes presentations and undertakes public speaking with skill and confidence. 
• Responds quickly to the needs of employees and to their reactions. 
• Projects credibility.