Key Outputs:
- Banking transactions gathered and analyzed
- Discrepancies identified and settled
- Multiple bank reconciliation reports prepared
- Schedules and reconciliations to support audits prepared
- Individual work plan developed
Key Responsibility Areas:
Technical/Professional Responsibilities
- Contributes to the Final Accounts and Reporting Branch’s efforts to produce consistently accurate data, timely information and reports by:
- gathering and analyzing data to ensure bank reconciliations, and other accounting related activities are statutorily and legally appropriate and within the guidelines of FAA Act and instructions;
- preparing a variety of reconciliation and accounting reports using computer accounting systems; researching accounting discrepancies, determining most appropriate methods to correct discrepancies and preparing corrections; and,
- preparing and distributing correspondence to other Branches of the Finance & Accounts Division and financial institutions to resolve discrepancies identified in the reconciliation process;
- Investigates and follow up of all outstanding items on bank reconciliation statements with responsible persons and various organization including banks, contractors, service providers, etc.
- Identifies old and irrecoverable amounts on bank reconciliation and advises the Director, Final Accounts and Reporting with possible ways to resolve them;
- Provides monthly summary of bank reconciliation activities for review by the Director, Final Accounts and Reporting;
- Verifies the reliability and accuracy of bank balances in the general ledger and trial balance;
- Works closely with the Director – Final Accounts and Reporting in ensuring that adequate internal controls are maintained in the opening and closing of new and old bank accounts.
- Prepares schedules and reconciliations necessary to assist in preparing the audited financial statements, quarterly financial reports, schedules as required by the FAA Act and Instructions;
- Keeps current with the latest tools/techniques in Public Financial Management (Specifically Bank Reconciliation) to determine what new solutions and implementations will meet MOJ business/operational requirements.
Management/Administrative Responsibilities
- Develops Individual Work Plan based on alignment to the overall plan for the section;
- Participates in meetings, seminars, workshops and conferences as required;
- Prepares reports and programme documents as required;
- Maintains customer service principles, standards and measurements.
Human Resources Responsibilities
- Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals;
- Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme.
Other Responsibilities
- Performs all other duties and functions as may be required from time to time.
Performance Standards:
- Banking transactions gathered and analyzed in accordance with established guidelines and timeframes;
- Discrepancies identified and settled in keeping with agreed standards, industry practices and timeframes;
- Multiple bank reconciliation reports prepared are comprehensive, accurate and in accordance with agreed timeframes;
- Schedules and reconciliations to support audits prepared are comprehensive, accurate and in accordance with agreed timeframes;
- Individual Work Plan developed in accordance with the PMAS guidelines and within agreed timeframes;
- Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff.
Required Competencies:
Core Competencies
- Adaptability
- Compliance
- Customer and Quality Focus
- Initiative
- Integrity
- Interpersonal
- Oral Communication
- Team Work & Cooperation
- Time Management
- Written Communication
Technical/Functional Competencies
- Accountability
- Attention to Detail
- Financial Management
- Goal/Results Oriented
- Methodical
- Planning and Organising
- Problem Solving and Decision-making
- Resilience
- Stress Tolerance
- Technical Skills
- Use and Application of Technology
Other Competencies
- Knowledge of GOJ Payables and Payroll Procedures;
- Knowledge of the Public Finance Legal Framework (FAA Act & Regulations and Instructions) Public Expenditure Policy and Public Finance Management Reforms;
- Knowledge of Financial and Accounting Principles and Practices;
- Knowledge of GOJ ICT Finance & Accounting systems;
- Tact and decorum when dealing with people
Minimum Required Education and Experience
- AAT Level 2
- ACCA-CAT Level B/Level 2 OR
- Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University;
- ASc. Degree in Business Studies/ Business Administration/Management Studies;
- ASc. Degree in Accounting from the Management Institute for National Development (MIND); or
- Certificate in Government Accounting Level 2
Authority:
Specific Conditions associated with the job
- Work will be conducted in an office outfitted with standard office equipment and specialized software.
- The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
- Extended hours may be required to meet deadlines
The Ministry of Justice thanks all applicants for their interest, however only those shortlisted will be contacted.
