Corporate Secretarial Administrator

Your responsibilities will include:

• Ensuring that the corporate records of each company are current, the company is in compliance, and changes to the regulatory and administrative status of each company are maintained.
• Arranging and attending Board and Shareholder meetings as required, preparing meeting documents, acting as meeting secretary, and preparing and finalizing meeting minutes.
• Responding to requests from Trust company Relationship Managers and/or authorised client representatives to effect company transactions.
• Maintaining statutory registers including Register of Members, Register of Directors and Officers, Beneficial Ownership Registers, and others as necessary.
• Submitting statutory and economic substance filings for client companies.
• Preparing documents related to members’ voluntary liquidations and strike-offs.
• Ensuring that annual company and license fees payable in accordance with the relevant legislation are collected and remitted to the regulatory authorities on a timely basis.
• Preparing and filing applications to establish Bermuda companies and partnerships.
• Keeping abreast of new legislation and updating client company records to comply, as needed.
• Providing corporate secretarial advice to the Trust Team.
• Maintaining and developing key client relationships, including taking an active role in solving client concerns.
• Fulfilling client compliance requirements in line with Butterfield policies and procedures.
• Assisting with the management and development of staff.
• Assisting with other related duties as assigned by management.

Your qualifications and skills include:

• Degree or professional designation in trust, accounting, or corporate secretarial services, or at least five years of corporate secretarial experience.
• Sound knowledge of the INTEGRA System and the ROC portal for filing applications.
• Successful completion of Corporate Procedures 1 and 2 and a Member of the Institute of Chartered Secretaries and Administrator.
• Willingness to pursue the STEP Foundation course and, ultimately, the Diploma in International Trust Management.
• Sound knowledge of Bermuda and other jurisdictional Company legislation.
• Experience/knowledge of incorporate Bermuda companies, including private trust companies.
• Ability to interact with executives, directors, and other trust staff to gain their confidence.
• Thorough knowledge of AGM protocols, procedures, and legislative compliance.
• Knowledge of the functions and responsibilities of company directors.
• Extensive knowledge in the use of Microsoft Office suite of products.
• Excellent oral and written communication skills.
• Proven ability and flexibility to effectively co-ordinate multiple responsibilities and assignments in a demanding work environment.
• Drafting skills are essential to success in this role.