Director 2, Public Procurement (GMG/SEG 2)

Organisation
Revenue Protection Department
Reference
VAC-58458
Contract Type
Full-Time
Industries
Procurement, Logistics & Supply Chain
Location
Kingston
Salary & Benefits
$4,266,270 – $5,737,658 per annum
Date Posted
09/07/2025
Expiry Date
23/07/2025
The incumbent leads procurement planning, tendering, contract management, compliance reviews, reporting, and negotiations, ensuring value for money and adherence to GOJ procurement standards and thresholds.

 

Job Purpose

The incumbent will assist the Procurement Manager in the timely execution of the procurement processes required for the acquisition of cost-effective goods and services essential to the efficient operations of the Revenue Protection Department and in accordance with Government of Jamaica Public Procurement Act 2015 and Regulations. 

 

Key Responsibilities

  • Analyzes documents tendered by companies for the supply of goods and/or services, in consultation with technical experts, and prepares recommendations; 
  • Acts as eProcurement Co-ordinator and Lead Evaluator; 
  • Liaises with senior executives to determine projects; 
  • Liaises with Unit/Branch Heads to forecast procurement needs and supplies;
  • Conducts research and market analysis, so as to minimize risks; 
  • Co-ordinates and conducts procurement compliance reviews; 
  • Co-ordinates and conducts procurement training, seminars/workshops;
  • Makes presentations to the Procurement Committee, and prepares submissions for the PPC and the Cabinet; 
  • Co-ordinates reports for submission to PPC and Cabinet; 
  • Ensures that tender documents are prepared, in accordance with GOJ standards;
  • Negotiates the terms and conditions of proposed service contracts, in order for the Department to receive value for money; 
  • Analyzes suppliers’ performance and produces findings; 
  • Monitors the Department’s procurement activities, to ensure conformity to the Procurement Plan; 
  • Oversees the contract award process; 
  • Oversees the tendering process; 
  • Develops and implements risk mitigating strategies; 
  • Analyses procurement data; conducts spend analysis and prepares report;
  • Chairs tender opening exercises conducted by the Revenue Protection Department;
  • Reviews, assesses and analyzes requests and makes recommendations;
  • Assesses the market sphere, continuously, to identify and recommend best practices, in keeping with international standards; 
  • Conducts the Department’s assessment regarding cost containment; 
  • Manages tier 2 and tier 1 Procurement of up to 60 million and 30 million, respectively;
  • Prepares high-level contracts; 
  • Prepares requests for variances/extension of contracts to the PPC and Cabinet;
  • Monitors and evaluates contractors’ performances during projects; 
  • Reviews and approves contract awards and recommendations within the specified thresholds; 
  • Reviews procedures for the procurement of works, goods and services carried out by the RPD, to include review of bidding documents, posts and signs purchase orders; certifies invoices and develops and reviews terms of references (TORs); 
  • Certifies invoices for payments upon verification; 
  • Signs Purchase Orders on behalf of Project Units, with the Department;
  • Prepares and collates quarterly reports and other reports to MoFPS, PPC and Cabinet;
  • Prepares and submits reports to the Integrity Commission, as requested, on contract monitoring of procurement-related matters; 
  • Identifies areas for improvement to continually drive performance and results;
  • Resolves issues regarding contract performance; 
  • Maintains relationships with suppliers; resolves conflicts; 
  • Liaises with the Finance and Accounts Unit/Branch, to ensure that payments are made to suppliers in a timely manner, and reconciliation of accounts are done; 
  • Co-ordinates the purchasing of supplies for official functions organized by the Department;
  • Acquires clearance letter from NIS, NHT and Tax Compliance Certificate, from Tax Administration Jamaica;
  • Ensures that funds are allocated to meet the expenditure for goods, prior to placement of orders, and ensures that the procurement practices conform to Procurement Guidelines and the FAA Act; 
  • Ensures requests for purchase orders zero rating are done in a timely manner;
  • Ensures expenditure is kept within budgetary provision; 
  • Liaises with Custom Brokers, to ensure that imported goods are cleared from wharves and airports in time, and in accordance with established GOJ Regulations. 

Human Resource: 

  • Manages the performance of staff, by setting performance targets, monitoring and providing feedback on performance, and initiates corrective actions, where necessary;
  • Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends corrective actions, where necessary, to improve performance and/or attain established personal and/or Department’s goals; 
  • Participates in the recruitment of staff for the Branch, and recommends transfer, promotions, termination and leave, in accordance with established human resource policies and procedures; 
  • Provides leadership and guidance to the team, through effective planning, delegation, communication, training, monitoring and coaching; 
  • Ensures the welfare and developmental needs of staff in the Branch, are clearly identified and addressed; 
  • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Branch’s and Department’s goals; 
  • Maintains effective working relationships with internal and external stakeholders, and ensures that the Branch provides a consistently high level of service to them.
  • Performs any other related duties assigned, as directed. 

 

Required Knowledge, Skills, and Competencies

  • Sound knowledge of Government Public Procurement Act 2015 and Regulations
  • Sound knowledge of the FAA Act 
  • Sound knowledge of Contract Management 
  • Sound knowledge of Supplies Management 
  • Knowledge of Project Management 
  • Knowledge of Budget Preparation 
  • Knowledge of Tender Management 
  • Proficiency in the relevant computer application software 
  • Good leadership skills 
  • Ability to build and lead teams 
  • Excellent planning and organizing skills 
  • Excellent oral and written communication skills 
  • Excellent interpersonal skills 
  • Demonstrate high integrity and ethics 
  • Excellent people management skills 
  • Good problem-solving and negotiation skills 
  • Is the accountable officer 

 

Minimum Required Qualification and Experience

  • Bachelor of Science Degree in Management Studies, Business Administration/Public Administration, Public Sector Economics, Accounts or equivalent, from a recognized tertiary institution; 
  • Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 from MIND;
  • Training in Project Management; 
  • Five (5) years related work experience in procurement of goods and services;

OR 

  • ACCA Level 2; 
  • Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 from MIND;
  • Five (5) years related work experience in procurement of goods and services;

OR 

  • Diploma in Accounting, Business Administration or any related fields; 
  • Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 from MIND;
  • Seven (7) years related work experience in procurement of goods and services. 

 

Special Condition Associated with the Job

  • Pressured working conditions, with numerous critical deadlines; 
  • Long hours of work; may include weekends and public holidays.

 

Please note that only shortlisted applicants will be contacted.

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