Director 2, Public Procurement (GMG/SEG 2)

Job Purpose

The incumbent will assist the Procurement Manager in the timely execution of the procurement processes required for the acquisition of cost-effective goods and services essential to the efficient operations of the Revenue Protection Department and in accordance with Government of Jamaica Public Procurement Act 2015 and Regulations. 

Key Responsibilities

• Analyzes documents tendered by companies for the supply of goods and/or services, in consultation with technical experts, and prepares recommendations; 
• Acts as eProcurement Co-ordinator and Lead Evaluator; 
• Liaises with senior executives to determine projects; 
• Liaises with Unit/Branch Heads to forecast procurement needs and supplies;
• Conducts research and market analysis, so as to minimize risks; 
• Co-ordinates and conducts procurement compliance reviews; 
• Co-ordinates and conducts procurement training, seminars/workshops;
• Makes presentations to the Procurement Committee, and prepares submissions for the PPC and the Cabinet; 
• Co-ordinates reports for submission to PPC and Cabinet; 
• Ensures that tender documents are prepared, in accordance with GOJ standards;
• Negotiates the terms and conditions of proposed service contracts, in order for the Department to receive value for money; 
• Analyzes suppliers’ performance and produces findings; 
• Monitors the Department’s procurement activities, to ensure conformity to the Procurement Plan; 
• Oversees the contract award process; 
• Oversees the tendering process; 
• Develops and implements risk mitigating strategies; 
• Analyses procurement data; conducts spend analysis and prepares report;
• Chairs tender opening exercises conducted by the Revenue Protection Department;
• Reviews, assesses and analyzes requests and makes recommendations;
• Assesses the market sphere, continuously, to identify and recommend best practices, in keeping with international standards; 
• Conducts the Department’s assessment regarding cost containment; 
• Manages tier 2 and tier 1 Procurement of up to 60 million and 30 million, respectively;
• Prepares high-level contracts; 
• Prepares requests for variances/extension of contracts to the PPC and Cabinet;
• Monitors and evaluates contractors’ performances during projects; 
• Reviews and approves contract awards and recommendations within the specified thresholds; 
• Reviews procedures for the procurement of works, goods and services carried out by the RPD, to include review of bidding documents, posts and signs purchase orders; certifies invoices and develops and reviews terms of references (TORs); 
• Certifies invoices for payments upon verification; 
• Signs Purchase Orders on behalf of Project Units, with the Department;
• Prepares and collates quarterly reports and other reports to MoFPS, PPC and Cabinet;
• Prepares and submits reports to the Integrity Commission, as requested, on contract monitoring of procurement-related matters; 
• Identifies areas for improvement to continually drive performance and results;
• Resolves issues regarding contract performance; 
• Maintains relationships with suppliers; resolves conflicts; 
• Liaises with the Finance and Accounts Unit/Branch, to ensure that payments are made to suppliers in a timely manner, and reconciliation of accounts are done; 
• Co-ordinates the purchasing of supplies for official functions organized by the Department;
• Acquires clearance letter from NIS, NHT and Tax Compliance Certificate, from Tax Administration Jamaica;
• Ensures that funds are allocated to meet the expenditure for goods, prior to placement of orders, and ensures that the procurement practices conform to Procurement Guidelines and the FAA Act; 
• Ensures requests for purchase orders zero rating are done in a timely manner;
• Ensures expenditure is kept within budgetary provision; 
• Liaises with Custom Brokers, to ensure that imported goods are cleared from wharves and airports in time, and in accordance with established GOJ Regulations. 

Human Resource: 

• Manages the performance of staff, by setting performance targets, monitoring and providing feedback on performance, and initiates corrective actions, where necessary;
• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends corrective actions, where necessary, to improve performance and/or attain established personal and/or Department’s goals; 
• Participates in the recruitment of staff for the Branch, and recommends transfer, promotions, termination and leave, in accordance with established human resource policies and procedures; 
• Provides leadership and guidance to the team, through effective planning, delegation, communication, training, monitoring and coaching; 
• Ensures the welfare and developmental needs of staff in the Branch, are clearly identified and addressed; 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Branch’s and Department’s goals; 
• Maintains effective working relationships with internal and external stakeholders, and ensures that the Branch provides a consistently high level of service to them.
• Performs any other related duties assigned, as directed. 

Required Knowledge, Skills, and Competencies

• Sound knowledge of Government Public Procurement Act 2015 and Regulations
• Sound knowledge of the FAA Act 
• Sound knowledge of Contract Management 
• Sound knowledge of Supplies Management 
• Knowledge of Project Management 
• Knowledge of Budget Preparation 
• Knowledge of Tender Management 
• Proficiency in the relevant computer application software 
• Good leadership skills 
• Ability to build and lead teams 
• Excellent planning and organizing skills 
• Excellent oral and written communication skills 
• Excellent interpersonal skills 
• Demonstrate high integrity and ethics 
• Excellent people management skills 
• Good problem-solving and negotiation skills 
• Is the accountable officer 

Minimum Required Qualification and Experience

• Bachelor of Science Degree in Management Studies, Business Administration/Public Administration, Public Sector Economics, Accounts or equivalent, from a recognized tertiary institution; 
• Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 from MIND;
• Training in Project Management; 
• Five (5) years related work experience in procurement of goods and services;

OR 

• ACCA Level 2; 
• Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 from MIND;
• Five (5) years related work experience in procurement of goods and services;

OR 

• Diploma in Accounting, Business Administration or any related fields; 
• Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 from MIND;
• Seven (7) years related work experience in procurement of goods and services. 

Special Condition Associated with the Job

• Pressured working conditions, with numerous critical deadlines; 
• Long hours of work; may include weekends and public holidays.

Please note that only shortlisted applicants will be contacted.