Director, Property Management (GMG/SEG 2)

Job Purpose

Under the direct supervision of the Director, Facilities and Property Management, the Director, Property Management is responsible for the overall maintenance of all properties and buildings, occupied, leased or owned by the Ministry. In addition, the incumbent collaborates with the Technical Services, Projects and Housing Branch in managing the construction of new buildings as well as the refurbishing of all existing buildings. The incumbent also coordinates duties for infrastructural and civil works programmes to include tendering and specification development. 

Key Responsibilities

Technical/Professional 

• Participates in the strategic, corporate and operational planning process for the Facilities, Property Management Branch. 
• Represents the Ministry at meetings, conferences and related fora. 
• Participates in the development and maintenance of the management plan for the Ministry’s property assets. 
• Develops and monitors the implementation of the Property Section’s Operational Plan.
• Develops the budget for property/estate function. 
• Provides technical advice/guidance to the Permanent Secretary, Principal Directors and Directors on property management and maintenance issues. 
• Participates as a panellist in the selection of contractors. 
• Manages construction/refurbishing project issues, budget and schedules.
• Participates in the review and critique of proposed changes to engineering standard, policies or details. 
• Participates in tender reviews and preparation of reports. 
• Administers the operation and upkeep of the Ministry’s physical facilities.
• Conducts research and surveys to gather field data in order to identify and assess Ministry wide property renewal and maintenance needs. 
• Coordinates the development of intra-divisional processes to ensure an integrated approach to facility renewal and modernization. 
• Prepares and schedules rehabilitations and maintenance works. 
• Co-ordinates modification and modernization of the facilities and buildings to ensure projects are completed on time and within budget. 
• Implements strategies for continuous improvements to infrastructure and other property needs. 
• Develops and implements preventive maintenance schedules, in order to yield optimal economic benefits from facilities. 
• Advises the Director, Facilities and Property Management and the Corporate Services Director on the funding needs to adequately maintain the physical facilities and property of the Ministry. 
• Ensures that basic amenities such as water, electricity and telephone services are always available at the facilities. 
• Collaborates with the Technical Services, Projects and Housing Branch on building improvements, renovations or refurbishments; advises on issues related to relocation and leasing. 
• Inspects repairs undertaken to ensure consistent quality and, where there are discrepancies, gives instructions for improvements to be made. 
• Assesses the condition of buildings, furnishing, electrical and other equipment and tools, and recommends repair/replacement. 
• Ensures that routine and emergency repairs are promptly undertaken and established procedures are adhered to. 
• Drafts contract documents in consultation with the Director, Facilitates and Property Management and the Legal Department. 
• Prepares engineering analysis of projects to include preliminary design, calculate, life cycle cost and equipment selection. 
• Prepares and interprets blueprint, schematic drawing, pay-outs and other visual aids.
• Prepares technical construction specifications, which include design technical drawing sketches. 
• Manages construction documents printing process. 
• Monitors the activities of contractors to ensure timely delivery of projects.
• Participates in the preparation of standards and guidelines for casual works.
• Performs routine evaluation of proposals per contractual works. 
• Supervises the construction of projects to ensure buildings constructed are in accordance with drafted plans. 
• Oversees the maintenance of buildings and other infrastructure of the Ministry.
• Conducts safety compliance inspections and conditions surveys for civil works projects.
• Prepares basic structural designs, works drawing and specifications, in collaboration with the Projects and Technical Services Unit. 
• Prepares maintenance schedules for the Ministry’s building and properties, within accepted timelines and supervises timely responses/implementation. 
• Provides status reports on the Ministry’s properties, within agreed timelines.
• Performs any other related duties assigned by the Director, Facilities & Property Management 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and technical report writing skills 
• Good customer relations and interpersonal skills 
• Good time management skills 
• Good negotiating skills 
• Good Planning and organizing skills 
• Good analytical and problem-solving skills 

Technical: 

• Excellent knowledge of conveyancing and the real estate industry 
• Excellent knowledge of the Ministry’s policies and procedures 
• Excellent knowledge of the operations of financial institutions 
• Knowledge of Property Management 
• Knowledge of compliance and credit management 

Minimum Required Qualification and Experience

• Bachelors Degree in Management Studies, Marketing, Business Administration;
• Ten (10) years working experience with a government Estate Management Agency, Valuation or Real Estate Company; 
• Two – three (2-3) years working experience at the middle or senior management level. 

Special Conditions Associated with the Job

• May be required to work beyond normal working hours 
• Extensive travelling island wide 
• Exposure to sun, dust, excess water and noise during inspection of work sites
• May be required to work on weekends and holidays 
• Moderate physical effort required involving long periods of standing/walking and climbing ladders

Please note that only shortlisted applicants will be contacted.