Final Evaluation and Case Studies on Conflict Sensitivity and Inclusion

Introduction

This document presents the proposed Terms of Reference (ToR) for the final evaluation of the SCLR project in Haiti, along with in-depth case studies on conflict sensitivity and inclusion. The objective is to place conflict sensitivity and inclusion at the heart of the process, so that the findings and recommendations provide clear and concrete guidance for future programs.

Context

The SCLR – Phase III project in Haiti (2023–2025), co-funded by Christian Aid and the Church of Sweden , aims to strengthen locally led community responses to crises. The project places a strong emphasis on resilience, inclusion, social cohesion, and localization.

Implemented in four departments (South, Northeast, Central and West) through local partners (KORAL, Haiti Survie, GARR and SCH), the project reached more than 10,500 people and supported more than 30 community groups.

This evaluation comes at a critical time marked by rising displacement, insecurity, and social fragmentation. It aims to assess the contribution of SCLR activities to conflict-sensitive and inclusive community responses, and to generate concrete lessons for scaling up and adaptation.

Evaluation Objectives

General Objective

The objective of this consultation is to assess the extent to which the SCLR (RMC) project has contributed to conflict-sensitive and inclusive outcomes at the community level.

Specific Objectives

• Examine how SCLR tools and processes have anticipated, mitigated, or transformed local tensions.
• Evaluate the participation and decision-making of marginalized groups (women, youth, people with disabilities, etc.).
• Documenting changes in local power dynamics and community ownership.
• Mapping developments in trust, collaboration and support networks.
• Assess community resilience capacities.
• Produce case studies and indicators demonstrating SCLR's added value.

Scope of the study

• Analyze the mechanisms of sensitivity to conflict and their effectiveness.
• Assessing inclusion and power shifts among marginalized groups.
• Examine the evolution of social cohesion and resilience.
• Produce evidence and advocacy material (case studies, indicators).

Research questions

Results and sustainability

• What role did communities play in guiding responses and decision-making processes?
• To what extent are the project's results sustainable beyond current funding or other external support?

Conflict sensitivity

• In what ways did the SCLR's grant, training, and facilitation processes anticipate and manage local tensions?
• Which conflict sensitivity tools (e.g., risk registers, community dialogues, peace committees) have proven most effective and why?

Participation inclusive

• To what extent have marginalized groups (women, youth, people with disabilities, internally displaced persons) been identified, involved and empowered?
• What mechanisms ensured that their voices influenced community action plans and resource allocation?

Power dynamics

• What factors have promoted or hindered community leadership and decision-making?
• What other actors were influenced or advocated for throughout the project, and what were the results?

Social cohesion and networks

• Are there any signs that existing mutual aid systems have been weakened, replicated, or unnecessarily burdened by SCLR activities?
• What evidence demonstrates increased intergroup trust, better cooperation, and enhanced mutual support?

Methodology

The consultant will be responsible for conducting the final evaluation and developing in-depth case studies on conflict sensitivity and inclusion.

Evaluation Approach

The evaluation and case studies will adopt a qualitative and participatory approach.

Data Collection

• Interviews with key informants (KIIs) : community leaders, partners, participants.
• Group discussions (FGD) : women, youth, disabled people and mixed groups.
• Outcome Harvesting: to identify and analyze significant changes related to conflict sensitivity and inclusion.
• Document review: proposals, reports, MEL data, micro-grant journals, reflections from partners.
• Field observations: if feasible.

Sampling (suggestion)

• Purposive sampling of 3 to 4 communities in different departments.

Preliminary Activities

• Document review of project documents.
• Start-up phase: development of the evaluation plan, refinement of the tools, validation of the approach with stakeholders.

Ethical considerations

• Respect for the principle of "do no harm".
• Informed consent of all participants.
• Confidentiality and data protection.
• Use of conflict-sensitive, gender-aware and linguistically accessible tools (French and Haitian Creole)

Main deliverables and schedule

The consultant is expected to produce the following results within the prescribed timeframe:

Deliverables:

• Startup report
  • Contents: Methodology, Tools, work plan, ethical guarantees.
  • Deadline: End of Week 2
• Field report
  • Contents: Data summary, emerging themes and challenges
  • Deadline: End of Week 6
• Validation workshop
  • Contents: Feedback session, revised analytical framework
  • Deadline: End of Week 8
• Interim report
  • Contents: Results, case studies, recommendations, appendices
  • Deadline: End of Week 10
• Rapport final
  • Content: Integration of feedback, executive summary, action matrix
  • Deadline: End of Week 12

Team composition and expertise

The evaluation team must include:

• The Lead Evaluator (conflict sensitivity specialist): minimum 7 years of experience in humanitarian/development evaluation with expertise in conflict analysis.
• An Inclusion Expert : proven experience in gender, youth and inclusion of people with disabilities.
• Local associate researchers : bilingual (French/Creole), experienced in participatory methods.
• All members must demonstrate cultural competence , respect for ethical standards and safeguarding policy .

Budget and Logistics

• Estimated duration: 12 weeks (including travel, data entry and writing).
• Field visits in 8 municipalities; per diem and accommodation provided.
• Community validation workshops: translation and interpretation services included.

Annexes

The following annexes are provided in support of the evaluation process:

• Appendix A: Interview and Group Discussion Guides (FGD)
• Appendix B: Social Network Mapping Model
• Appendix C: Conflict Sensitivity Risk Matrix
• Appendix D: Consent Forms (available in French and Creole)

Payment terms

Payment will depend on the status and location of the consultant or contracted organization. The following structure will apply:

• First payment: 40% of the total (less applicable taxes) after signing the contract.
• Second tranche: 60% of the total (less applicable taxes) after validation of all deliverables.

Tax deductions:

• Individual/Company in Haiti: 2% with valid business license (IRI policy), otherwise, the standard policy applies.
• Foreign company: 5%
• Individual abroad: 15%

13. Submission of proposals
13.1. Required documents

Proposals must include the following elements:

A. Technical Offer:

• Description of the proposed methodology for participatory analysis, addressing the specific issues raised in the Terms of Reference (TOR) – 3 pages max.
• Activity plan and provisional schedule indicating the number of days per task.
• Supporting documents for previous experience (service certificates, performance letters).
• Note on understanding the Terms of Reference and the mission.
• CV with three references.
• Copy of NIF and up-to-date tax status as of the date of submission.

B. Financial Offer:

• This file (or section) lists the total number of consultation days and a detailed breakdown of costs, including travel expenses and daily allowances for scheduled working days.

Instructions for submitting proposals

• Only shortlisted candidates will be contacted. The non-discrimination policy applies. Incomplete applications will not be considered. Female candidates are strongly encouraged to apply.
• A maximum of three candidates will be interviewed.
• The selected candidate must sign a code of conduct and comply with Christian Aid policies.