Finance & Accounts Manager

STRATEGIC OBJECTIVE

To modernize the Authority in all its operations, such that in the execution of its mandate it achieves effective oversight and management of a regulatory mechanism that satisfies the users of private security services and contributes to the national security goals and objectives. 

JOB PURPOSE

Under the direction of the Executive Director, the Finance and Accounts Manager is responsible for planning, directing, and administering a cost-effective financial management system to support the realization of the PSRA’s strategic objectives. This encompasses a wide range of technical and managerial duties relating to accounting policies and allocation of resources. 

KEY OUTPUTS

• PSRA budget; 
• Departmental plan; 
• Staff emoluments, bill and invoice payments; 
• Monthly cash flow; 
• Financial statements; 
• Responses to audit queries; 
• Final accounts and reports; 
• Technical advice and recommendations; 
• Annual/Quarterly/Monthly performance reports; 
• Individual Work Plans; 
• Regional and international reports; 
• Staff coaching sessions and appraisals. 

KEY RESPONSIBILITY AREAS

Technical/Professional Responsibilities 

• Establishes and maintains appropriate accounting systems, procedures and practices to provide up-to-date/current information on income and expenditure; 
• Recommends and implements appropriate security arrangements to ensure confidentiality of accounting data and enhance methods to upgrade receipting functions from time-to-time; 
• Authorizes payments of bills and staff emoluments and makes commitments in accordance with cash flow;
• Prepares monthly cash flow and ensure that timely payments of statutory deductions are realized; 
• Produces monthly financial statements and prepares the accounts for the financial audit within the prescribed time; 
• Procures adequate and appropriate furniture and equipment, office supplies and stationery by identifying and selecting “best supplier” and procuring the service of same in accordance with the Government Procurement Procedures Guidelines; 
• Establishes investigatory and other control systems for supplies and equipment, logbooks requisition forms, stock record forms, etc. and periodically inspects same; 
• Consults and updates the Executive Director re: allocation of funds, scheduling of payments, procurement of materials/supplies to keep expenditure in line with cash flow; 
• Consults with the Executive Director and facilitates reallocation of commitments, rescheduling of payments due to cash flow problems/ inadequate warrants and information flow; 
• Provides information and assists the Executive Director with the clarification of observation made by the Auditor General. 
• Reviews the Unit’s processes and procedures to identify gaps and recommend remedial measures for ongoing improvement of the Authority’s Quality Management System. 

Management/Administrative Responsibilities 

• Monitors the systems and operations of the Unit on an ongoing basis to detect variances/discrepancies and take corrective/actions; 
• Prepares and discusses Annual Budget with the Executive Director for submission to the Ministry of Finance & the Public Service; 
• Prepares financial statements and reports for the Board/Finance Committee Meetings; 
• Prepares and provides the Executive Director with financial status reports on clients to determine registration/licence status of companies and guards;
• Liaises with the Director of Finance in the Ministry of National Security to ensure/secure financial support for the Authority; 
• Communicates and liaises with landlord re: office accommodation and maintenance; 
• Secures parking facilities for staff members of the Authority through negotiations with Urban Maintenance Corporation; 
• Arranges and oversees preparations of information and refreshments for Board Meetings; 
• Prevents the pile-up of bills and ensures adequacy of supplies at all times;
• Ensures that work defects within the Unit, whether due to procedural weakness or lack of skill, are resolved. 
• Manage the PSRA staff welfare revolving loan fund

Human Resource Responsibilities 

• Conducts performance appraisal of staff; 
• Develops and manages the performance of direct reports by motivating, setting performance target, monitoring performance and providing feedback;
• Provides guidance to subordinates through coaching, mentoring, training and providing assistance as needed; 
• Ensures that training needs of direct reports are adequately identified and addressed; 
• Prepares the work plans and budgets for the Unit. 

Other Duties 

• Performs other related functions assigned from time to time by the Executive Director. 

PERFORMANCE STANDARDS

• Expenditures managed in accordance with the budget and commitments;
• Fees payable to the Authority are collected within the established timeframe;
• Ensure compliance with the Financial, Administration and Audit Act (FAA);
• Records (books) of accounts are maintained in accordance with established standards; 
• Financial statements and reports for Board/Finance Committee Meetings and guides/briefs the Executive Director prior to these meetings prepared and submitted within the established timeframe; 
• All other reports produced according to established standards and within the established timeframe; 
• Timely and accurate responses to audit queries; 
• Adherence to procedure and guidelines from Ministry of Finance and the Public Service; 
• Staff emoluments, bills and invoices paid in a timely manner and according to established guidelines; 
• Departmental plan produced within agreed timeframe; 
• Work plans prepared in accordance with agreed timeframe and format. 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Master’s degree in Accounting, Economics or an equivalent business qualification from a recognized university; 
• ACCA Level III or CPA 
• Five (5) years’ related experience; 
• At least three (3) years in a supervisory/management position.
• Must be able to pass a FAA Board interview.

SPECIFIC KNOWLEDGE & SKILLS

• Excellent knowledge of the Financial Administration and Audit (FAA) Act;
• Knowledge of GoJ Procurement Guidelines; 
• Expert knowledge of Government Accounting; 
• Expert knowledge of financial administration, planning and resource utilization;
• Expert knowledge of professional accounting principles, standards and regulations and related laws; 
• Expert knowledge of QuickBooks; 
• Good knowledge of spreadsheets and other relevant computer accounting applications; 
• Meticulous/detail-oriented; 
• Strong analytical skills.

Please note that only shortlisted applicants will be contacted.