Office Attendant (LMO/TS 2)

JOB PURPOSE:

Reporting to the Administration Manager, the incumbent is responsible for supporting the daily operations of the Administration Section by maintaining a clean, safe, and orderly working environment in accordance with public health standards. The role also provides hospitality, Office Services and basic administrative support services, contributing to the overall efficiency, professionalism, and effective functioning of the section. 

KEY RESPONSIBILITIES:

• Prepares venues, conference rooms, and refreshments for meetings and official events;
• Delivers, collect, and distributes mail, files, newspapers, stationery, and packages internally and externally; 
• Assist with inventory control, stores distribution, and monitoring of stock levels;
• Submit’s supply requisitions as required to maintain adequate stock levels;
• Assists with photocopying, filing, binding, sorting, and general document handling;
• Assists with the collection of lunches, refreshments, and other items for meetings and event; 
• Performs daily cleaning, sanitization, and inspection of offices, conference rooms, restrooms; kitchens, and common areas within the Administration Section;
• Ensure the cleanliness and proper upkeep of kitchen and lunch areas; 
• Dispose of waste and recyclables in accordance with established procedures;
• Replenish consumables such as soap, tissue, sanitizer, and related supplies;
• Identify and report maintenance issues, safety hazards, and facility-related concerns to the Administration Manager; 
• Provide courteous, professional assistance to staff, visitors, and stakeholders;
• Support a positive, safe, and orderly work environment through cooperation and teamwork; 
• Perform duties as relief Telephone Operator 
• Perform any other related duties assigned by the Administration Manager. 

REQUIRED SKILLS AND COMPETENCIES:

CORE 

• Good Oral Communication 
• Good Written Communication 
• Customer and Quality Focus 
• Confidential 
• Problem Solving and Decision Making Skills 
• Team Work and Cooperation 
• Initiative 
• Planning and Organizing 
• Integrity 
• Compliance 
• Interpersonal Skills. 

TECHNICAL 

• Problem Solving & Decision Making 
• Analytical thinking 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• At least two (2) CXC including English Language; 
• Completion of Secondary Education; 
• One (1) year related working experience 
• Valid Food Handler’s Permit. 

Specialized Training:

• Customer Service; 
• Basic Computer Skills. 

Special Condition Associated with the Job:

• Willingness to work extended hours; 
• Ability to perform physical tasks, including lifting and moving office furniture; frequent use of cleaning agents (PPE provided).

Please note that only shortlisted applicants will be contacted.