Job Purpose
Under the general direction of the Director, Systems Innovation and Projects, the Financial Systems Analyst is responsible for the design of new solutions to facilitate modifying, enhancing or adapting existing systems and integrating new features or improvements to improve the efficiency of Treasury operations, productivity, and effectiveness. The incumbent will support the development and enhancement of the Government’s Financial Management System (GFMS), and other enterprise-wide financial systems.
Key Responsibilities
Technical
- Provides technical expertise and recommendations in assessing new financial systems development projects and initiatives to support and enhance the Treasury’s existing financial systems environment;
- Conduct reviews of the different financial systems owned by the Treasury, from the application design and architecture to the programming language and code used;
- Identifies and develops opportunities that can improve efficiency of the Treasury’s business processes.
- Investigates application functionality related issues and provides the relevant guidance to the supporting teams by way of documentation, which includes proposed method to resolve;
- Co-ordinates application development for multiple projects;
- Conducts troubleshooting of financial software application issues, when escalated;
- Participates in management of outsource relationship for third party application development consultants;
- Assists with application testing;
- Troubleshoots technical issues and document modifications needed in existing applications to meet changing user requirements.
- Provides assistance and advice to all users in the effective use of financial systems applications;
- Develops new and updates existing technical procedures and documentation for the applications including operations, user guide, etc.;
- Contributes to the creation of the system design and functional specifications for all new financial systems development projects;
- Serves as a technical liaison and facilitator between all Divisions and Units to assist in addressing and resolving financial systems application issues;
- Collaborates with Units in regard to business process re-engineering and develop system requirement specifications that meet those needs.
Human Resources
- Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
- Assists with the preparation and conducts presentations;
- Customer Service responsibilities;
- Maintains customer service principles, standards and measurements;
- Identifies and incorporates the interests and needs of customers in business process design;
- Ensures critical success factors are identified and meets expectations;
- Performs all other duties and functions as may be required from time to time.
Key Responsibilities
Technical:
- Provides technical advice to the Assistant Accountant General and the Deputy Accountant General;
- Authorizes Foreign Currency payments;
- Executes foreign debt payments in a timely manner;
- Monitors payment of bank charges;
- Monitors Imprest/Per Diem process;
- Ensures timely execution of GoJ projects and other payments;
- Approves and monitors creation of all Journal Vouchers for both revenue and expenditure;
- Executes special project payments initiated by MoFPS eg. SERP, WeCARE, VaxGrant;
- Monitors Rev-ex queries;
- Monitors Cash Book process;
- Liaises with Financial Institutions;
- Corresponds with MDAs on capital expenditure related matters;
- Maintains an expenditure payment system to ensure that all Government debt obligations, foreign and project payments are settled in a timely and efficient manner;
- Implements a system of control to ensure timely update of all project and foreign payments within GFMS;
- Maintains adequate records and control of recurrent and capital releases;
- Oversees the reconciliation of cash backing with budgetary releases;
- Continuous monitoring of the Disbursement Unit to minimize/avoid any potential risks;
- Monitors the accuracy of all payments from the TSA and reporting to the Accountant;
- Ensures that cash requirements are accurate to allow forecasting and accurate financial management and planning;
- Provides guidance to Team on technical matters and ensures resolution;
- Assists the Assistant Accountant General and Deputy Accountant General to prepare timely and accurate financial management reports, special reports, forecasts and statements on a periodic basis;
- Acts as a Liaison Officer with Government Department, Commercial and Central Banks.
Strategic Leadership:
- Ensures staff compliance with relevant laws, regulations, policies, procedures and instructions governing the operations of the AGD;
- Plans, develops, organizes, implements, directs and evaluates the Unit's fiscal function and performance;
- Leads in the smooth and efficient operation of the Unit through the management of daily operations;
- Establishes and implements systems for reporting of work done against stated and agreed Work Plans for the Unit;
- Establishes internal control processes required to manage and ensure the Unit meets or exceeds Unit performance targets.
Human Resource Management:
- Plans, organizes and directs the work of the Unit by overseeing the development of performance targets for the Unit and staff (Unit Operation Plan) based on the Divisional Operation Plan;
- Ensures that the Unit’s staff have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
- Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and disciplinary action;
- Participates in the hiring of staff for the Unit;
- Recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures;
- Identifies skills gaps and collaborates with the Training and Development Manager to develop and implement Staff Development and Succession Plans for the Unit to ensure adequate staff capacity;
- Monitors job specific and environmental factors, implements and promotes health and safety policies; and mitigates and minimizes workplace hazards;
- Monitors the performance of staff and ensures effective and objective staff performance management, through timely and accurate completion of the staff appraisal process, including periodic reviews;
- Ensures the welfare of staff are clearly identified and addressed;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core
- Analytical Thinking, Excellent interpersonal and team management skills
- Excellent communication skills
- Strong analytical and problem solving skills
- Strong leadership skills
- Strong customer relations skills
- Excellent planning and organizing skills
- Excellent judgment and decision making skills
- Ability to influence and motivate others
- Proficiency in the use of relevant computer applications
Technical
- Excellent understanding of structured programming principles, system analysis techniques, system design, industry standard testing principles, system implementation, user training and follow up
- Excellent understanding of the interdependent relationship between infrastructure, information security and the application/services they enable
- Experience in the use of UML, process flow, design and presentation tools
- Knowledge of the Central Treasury Management System (CTMS) framework
- Ability to work on multiple projects at varying stages
- Strong decision making/problem solving skills
- Ability to work within and contribute to workflow processes.
- Ability to manage customer's expectations according to internal timeliness and commitments.
- Ability to take complicated or complex information and present it in a logical and concise manner
- Demonstrated thirst for keeping abreast of best practice
- Principles of project estimation and planning
- Principles of project management, time management and problem solving
- Demonstrates sound personal and professional integrity, reflecting high ethical and moral values
- Advanced IT skills in relation to Word, PowerPoint, Excel and MS Project or other project tool
Minimum Required Qualification and Experience
- Bachelor’s Degree in Computer Science, ICT, Management Information Systems, Business Administration, Management Studies or a related discipline;
- Four (4) years’ experience with Financial Systems.
Special Condition Associated with the Job
- Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
- May be required to travel locally and overseas to attend conferences, seminars and meetings.
Please note that only shortlisted applicants will be contacted.
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