Technical Co-ordinator (GMG/SEG 2)

Key Responsibilities

Management/Administrative: 

• Contributes to the development of the Division’s Strategic and Operational Plans and Budget; 
• Represents the Division/Ministry at fora, as directed; 
• Prepares reports and briefs for the Commissioner/Deputy Commissioner of Mines; 
• Assists with the preparation of status reports and periodic operational reports; 
• Participates in Divisional Staff Meetings and ensures that follow-up action is taken on matters to be addressed by the Commissioner of Mines; 
• Participates in the strategic planning and preparation of the Operational Plan for the Division; 
• Prepares and submits an annual Work Plan; 
• Ensures that the Office of the Commissioner is manned in the absence of the Executive Secretary; 
• Maintains customer service principles, standards and measurements; 
• Identifies and incorporates the interests and needs of customers in business process design. 

Technical/Professional: 

• Researches, outlines, writes, and edits content, working closely with various Departments to understand project requirements; 
• Gathers information from subject-matter experts and develops, organizes and writes procedure manuals, technical specifications and process documentation; 
• Works with development and support leads to identify documentation repositories; revises and edits and determines best solutions for data compilation and centralized storage; 
• Researches, creates and maintains information templates that adhere to organizational principles and allow for easy data migration; 
• Monitors Projects/Programmes ( i.e. Return-to-work Projects); 
• Develops content in alternative media forms for maximum useability, with consistent voice across all documentation; 
• Co-ordinates responses to internal and external stakeholders, in a timely manner; 
• Prepares and submits technical documents and reports, as requested; 
• Reviews letters, memoranda and responses to routine correspondence from instructions received; 
• Liaises between the Commissioner of Mines and other members of staff; transmits instructions, follows up and keeps the Commissioner of Mines abreast of progress;
• Arranges/Attends meetings as required by the Commissioner of Mines;
• Liaises with Human Resource and Administration to make arrangement for local and overseas travel; 
• Prepares and plans work schedule for Directorate, and ensures follow-up process are completed; 
• Undertakes special research projects and prepares reports on results to the Commissioner of Mines; 
• Participates in organizing conferences and other fora, to discuss and promote Mining and Geology within the Minerals/Mining Sector; 
• Participates in the planning and executing of seminars, workshops, conferences, etc.;
• Assists with the planning and co-ordinating of meetings to address mining/geology/environmental concerns; 
• Manages the general email address; reviews and forwards emails to the appropriate officer; 
• Compiles information for use by the Commissioner of Mines, in the preparation of technical reports, speeches, etc.; 
• Ensures the information being issued is accurate; 
• Ensures that correspondence referred to the Commissioner of Mines for signature/approval are grammatically correct, factual and appropriately prepared;
• Prepares and compiles overall reports from Directors within Directorate;
• Liaises with Accounts regarding requests for budgetary requirements;
• Plans, organizes and implements all logistical work related visit of technical experts, workshops and other relevant meetings which fall under the purview of the Commissioner of Mines; 
• Assists in the preparation of standard reports; 
• Identifies and resolves minor problems and situations that affect the efficient flow of work in the Unit; 
• Consults with Agencies and other business interests on Mining/Geological related activities; 
• Prepares itinerary for Consultants and members of Technical Teams on official visits to the Ministry/Mines and Geology Division; 
• Performs any other duties assigned by the Commissioner of Mines or the Deputy Commissioner of Mines. 

Required Knowledge, Skills and Competencies

Core: 

• Customer and quality focus 
• Compliance 
• Excellent oral and written communication skills 
• Teamwork and cooperation 
• Excellent problem-solving and decision-making skills 
• Analytical thinking 
• Ability to use initiative 
• Integrity and ethics 
• Excellent planning and organizing skills 
• Excellent interpersonal skills 
• Ability to manage external relationships 
• Impact and influence 
• Goal/Results oriented 

Technical: 

• Good knowledge of research techniques, methodologies and data analysis
• Knowledge of legislation governing the Mineral/Mining Sector, Exploration/Mining Licenses and Permits processes/procedures 
• Sound knowledge of the operations of Government, Public Sector Laws, Regulations and Guidelines 
• Good knowledge of Government of Jamaica/Public Sector Legislation and Legislation associated with Mining/Mineral’s Sector 
• Thorough understanding of Government processes for Policy Development and implementation 
• Proven skills in Strategic and Operational Planning and Management
• Knowledge and skills in Records and Information Management
• Ability to create, compose and edit written materials 
• Use of Technology (specialized tools used on the job) 
• Research and evaluation 
• Presentation and reporting 
• Information/Records Administration 
• Change management 
• Emotional intelligence 

Minimum Required Qualification and Experience

• Bachelor's Degree in Management Studies/Public Sector Management/Public Administration or related discipline from an accredited tertiary institution; 
• Certification in Technical Writing from an accredited institution; 
• Three (3) years’ related experience in Administrative Management and with technical writing in Central Government or Private Sector; 
• Training in Administrative Management and Policy Development would be an asset. 

Specific Conditions associated with the job

• Required to travel in the execution of official duties; 
• May be required to work outside of normal work hours; 
• Must possess a reliable motor vehicle and be the holder of a valid Driver’s Licence. 

Please note that only shortlisted applicants will be contacted.