Fixed Asset Officer (PIDG/RIM 3) - Western Child And Adolescent Hospital

JOB PURPOSE

Under the direct supervision of the Senior Fixed Asset Officer, the Fixed Asset Officer assists with maintaining the hospital’s fixed asset register/s by marking and labelling fixed assets in keeping with established policies and procedures. The incumbent is also responsible for assisting with Board of Survey activities. 

RESPONSIBILITIES:

• Assists with maintaining manual and computerized fixed assets registers. 
• Labels all assets according to established policies and procedures. 
• Maintains separate inventories for all office supplies, furniture and office equipment of the Hospital. 
• Assists with the continuous physical examination of assets to determine condition/status and records same. 
• Identifies and reports items that satisfy the Board of Survey requirements.
• Reports any breach or inventory loss to the Senior Fixed Asset Officer and or the Manager.
• Assists with the preparation of responses to audit queries. 
• Files copies of the Master, Location and Individual Control Records for all assets.
• Prepares and posts Location Records in the relevant areas as guided by the Senior Fixed Asset Officer. 
• Assists with the preparation of quarterly and ad hoc inspections to verify that all assets are accounted for. 
• Assists with annual stock-taking exercises 
• Performs data entry tasks as well as filing and printing in regard to Inventory Records.
• Performs any other related duties that may be assigned from time to time. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

• May be occasionally required to work long hours, including weekends and public holidays
• Work is performed in indoor and outdoor environments that may be exposed to noise dust and chemicals. 
• May be required to lift goods and move equipment from time to time 
• May be required to stoop/bend to inspect assets in confined spaces. 
• May be exposed to dust and chemical substances. 

QUALIFICATION & EXPERIENCE:

• Associate in Business Administration or Supplies Management or Inventory Management.
• Two (2) years of working experience in Fixed Asset Management or Supplies/ Inventory Management. 

OR

• Certificate in Inventory Management (MIND) 
• Three (3) years of working experience in Fixed Asset Management or Supplies/ Inventory Management 

SPECIFIC SKILLS/KNOWLEDGE REQUIRED:

• Good interpersonal, oral and written communication skills 
• Good planning and organizing skills 
• Excellent integrity/ethics exercised in the performance of duties 
• Proficiency in the use of relevant computer software including spreadsheets and other computer applications 
• Basic knowledge of the FAA Act 
• Basic knowledge of the Government of Jamaica (GOJ) procedure and regulations governing the acquisition and storage of assets. 
• Working knowledge of GOJ Asset Management Policy 
• Working knowledge of GOJ guidelines related to Fixed Asset Disposal 
• Working knowledge of Fixed Asset Management systems 
• Good understanding of Records Management 

ONLY SHORTLISTED APPLICATIONS WILL BE CONTACTED