Human Resource Officer (Employee Relations & Staff Wellbeing) (GMG/AM 4) - Regional Office

JOB PURPOSE

Reporting to the Manager, Employee Relations & Staff Wellbeing, the incumbent will be responsible for providing administrative and secretarial support relating to employee relation matters. He/she will assist with the coordination of disciplinary hearings, mediations, union meetings, Board of Enquiry sitting as well as performing the function of Recording Secretary at various meetings. 

CORE RESPONSIBILITIES:

• Assists with conducting investigations for disciplinary hearings and mediation sessions 
• Drafts charge letters as directed by the Manager and in keeping with established policies and procedures 
• Prepares case files for staff involved in disciplinary hearings 
• Makes contact with disciplinary hearing panelists, union representatives, committee chairs, lawyers, defendants and witnesses to coordinate and confirm their availability for hearings 
• Sends case files/reports to the respective individuals involved in a disciplinary hearing as directed by the Manager 
• Follows-up on recommendations to be provided by the committee chairs of the disciplinary committees 
• Liaises and confirms with other secretaries/administrators from division/branches/units about the usage of conference room for hearings 
• Receives, screens and answers telephone calls for the Manager and refers to the appropriate officer from time to time 
• Ensures prompt and accurate recording of the receipt and movement of correspondence 
• Operates office equipment such as photocopier, fax machine in support of the work of the Director and the Unit 
• Prepares monthly attendance reports for the department 
• Maintains adequate office supplies for the division including official forms/documents for the Manager 
• Liaises with other Regional Health Authorities and other government departments and agencies as required 
• Performs any other duties that may be required/necessary for the effective functioning of the organization 

SPECIFIC KNOWLEDGE/SKILLS:

• Excellent presentation, written, oral and communication skills
• Exhibits professionalism, tact, diplomacy and confidentiality to promote good working relationships among staff members 
• Good human relations and interpersonal skills 
• Good time management, planning and organizing skills 
• Excellent integrity/ethics exercised in the performance of duties
• Working knowledge of the Authority’s Human Resource Policy and GOJ Disciplinary Policy for Public bodies 
• Working knowledge of laws and regulations governing employment and industrial relations 
• Proficiency in the use of relevant computer software including spreadsheet, PowerPoint and other computer applications 
• Knowledge of office management, principles, practices and procedures

QUALIFICATION & EXPERIENCE:

• Bachelor’s Degree in Human Resource Management, Public Administration, Law or equivalent 
• A minimum of two (2) years working experience in a related capacity 

ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED