Job Purpose
Under the direction of the Manager, Human Resource Management, the Human Resource Officer (Information Systems) is primarily responsible for managing the population and maintenance of HR information/data into ICT technical solutions/applications such as MyHR+ to foster efficient administration of service records, benefits administration and related accountabilities.
Key Responsibilities
Management/Administrative
- Participates in the development of the Division’s Corporate/Operational Plans, Budget and Individual Work Plans;
- Supervises the preparation of reports to Director/Manager, Senior Executives and other relevant stakeholders;
- Represents Director at meetings, conferences, workshops and seminars;
- Prepares reports and project documents as required;
- Prepares and delivers Human Resource Information Systems presentations as needed;
- Supports and maintains customer service principles, standards and measurements.
Technical/Professional:
- Co-ordinates and maintains optimal function of the Organization’s internal HR Information Systems, which may include database management relating to MyHR+, the Public Employee Pension Administration System (PEPAS) and related systems;
- Co-ordinates systems and procedures that govern the creation, updating and maintenance of discrete Human Resource records;
- Coordinates the preparation of the Agency’s official staff list by:
- Ensuring that post numbers are correct and correspond with the Executive Agencies Establishment Listing and other temporary approval directives;
- Ensuring that officers are related to their correct posts;
- Ensuring that all posts reflected/operating are approved by the Corporate Management and Establishment Branch (MoFPS);
- Co-ordinates the updating of Service Records for the Agency’s staff in respect of:
- Posts that have been reclassified;
- Salary regrading;
- Officers scheduled to proceed on retirement leave and other leave entitlements;
- Officers who have been transferred or seconded;
- Officers who have resigned;
- Reviews and submits documents to the Post Operation Committee (Ministry of Finance and the Public Service) for contiuned operation and reactivation of posts/positions;
- Partners with ICT Branch in the installation, implementation, modification, software and applications upgrades to meet changing business and technology;
- Provides technical support, troubleshooting and guidance to HR employees;
- Plans and executes MyHR+ training and continous development initiatives to staff in the agency;
- Monitors and evaluates the effectiveness of MyHR+ training initiatives and its continous implementation in the agency;
- Collaborates with executive leadership and HR staff to identify needed improvements and enhancements to existing information services and databases; recommends and implements solutions;
- Manages permissions, access control, personalization, and similar system operations and settings for HR services users;
- Establishes and maintains an ICT disk drive (“C” Drive) or related mechanisms for storage and accessing of key HRM&D documentation such as forms, templates, manuals and all versions of the agency’s job descriptions and specifications;
- Serves as key representative and liaison among internal HRM&D, Finance and Accounts, ICT Branch and the Transformation Implementation Unit/MyHR+ concernning building the knowledgebase of MYHR+ solution, user support initatives and ongoing implementation of the solution;
- Manages the migration of HR records to the GOJ enterprise-wide - MyHR+ in furtherance of centralized integration of employee information and payroll;
- Compiles or assists with acquisition of complex data reports, summaries and logs requested by senior executives and HR staff.
- Ensures system and user compliance with data security and privacy requirements;
- Maintains knowledge of trends and developments in data management and security, HR technology, and HRIS applications;
Human Resource:
- Provides management and guidance through effective planning, delegation, communication, training, mentoring and coaching of high-performing accounting professionals who possess outstanding knowledge, experience, ethics, and integrity;
- Evaluates and monitors the performance of staff under direct supervision and implements appropriate strategies;
- Co-ordinates the development of individual work plans and recommends performance targets for the staff assigned;
- Participates in the recruitment and training of staff of the Division;
- Recommends succession initiatives, transfer, promotion and leave in accordance with established Human Resource Policies and Procedures;
- Identifies skills/competency gaps and contributes to the development and succession planning for the Division to ensure adequate staff capacity;
- Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews;
- Ensures the wellbeing of staff supervised;
- Effects disciplinary measures in keeping with established guidelines/practices.
- The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.
Required Knowledge, Skills and Competencies
- Knowledge of the principles of public sector management
- Sound knowledge of Human Resource Management principles and practices
- Sound knowledge of Human Resource Information Systems principles and practices
- Working knowledge of the Public Service Regulations
- Excellent presentation skills
- Working knowledge of statutes, legislation, regulations policies and procedures administered by the SHRMD
- Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities
- Ability to work independently and make sound and reasoned decisions
- Advanced IT skills in relation to Word, PowerPoint, and Excel
Minimum Required Qualification and Experience
- Bachelor’s Degree in Human Resource Development/Management, Management Studies, Public Sector Management, Public/Business Administration, ICT or a related discipline;
- Three (3) years’ related experience in a Human Resource Management/HRIS environment;
OR
- NVQJ Level 5 in Human Resource Development/Management, Public Sector Management, Public/Business Administration, ICT or a related discipline;
- Three (3) years’ related experience in a Human Resource Management/HRIS environment in a large organization.
Special Conditions Associated with the Job
- The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
- Will be required to travel locally and overseas to attend conferences, seminars, site visits and meetings.
Please note that only shortlisted applicants will be contacted.
