Inventory and Procurement Lead

This role ensures optimal stock levels, cost-effective procurement, efficient system utilization, and compliance with healthcare regulations, supporting uninterrupted clinical and operational services.

Reporting To: Global Supply Chain Manager

Location: Multi-site (Dr. Browns Laboratory, Northshore Medical Laboratory, Northshore Medical & Aesthetic Center)

Key Responsibilities

Inventory Control

• Manage and monitor inventory levels across multiple facilities to ensure uninterrupted service delivery.
• Implement controls to minimize overstock, expiry, and waste while preventing stock shortages.
• Conduct regular inventory audits and reconciliations to maintain accuracy and accountability.

Procurement Management

• Lead end-to-end procurement activities including supplier sourcing, evaluation, contract negotiation, and purchase order management.
• Secure high-quality medical, laboratory, and operational supplies at competitive prices.
• Ensure timely procurement aligned with operational demands and budget constraints.

System Operations & Optimization

• Oversee and optimize inventory and sales systems, including BDAGPO, ShopNMAC, DBL Website, and related platforms.
• Ensure accurate real-time tracking, reporting, and data integrity across all systems.
• Identify system improvement opportunities to enhance efficiency and reporting accuracy.

Strategic Planning

• Develop and implement inventory and procurement strategies aligned with organizational goals.
• Drive cost-reduction initiatives and continuous process improvements.
• Forecast inventory needs based on operational trends and business growth.

Vendor & Supplier Relations

• Establish and maintain strong, professional relationships with vendors and suppliers.
• Conduct supplier performance evaluations to ensure quality, compliance, and service-level adherence.
• Resolve supplier issues and negotiate favorable terms where necessary.

Team Leadership

• Lead, mentor, and develop the inventory and procurement team.
• Foster a collaborative, accountable, and performance-driven work environment.
• Set clear objectives, conduct performance reviews, and support professional development.

Compliance, Reporting & Governance

• Ensure compliance with healthcare regulations, industry standards, and internal company policies.
• Prepare and present comprehensive inventory, procurement, and cost analysis reports to senior management.
• Support audits and ensure documentation and processes meet regulatory requirements.

Key Competencies & Skills

• Strong inventory and supply chain management expertise
• Excellent negotiation and vendor management skills
• Proficiency in inventory and accounting systems 
• Analytical mindset with strong reporting and forecasting abilities
• Leadership, communication, and stakeholder management skills
• High attention to detail and compliance awareness

This position is critical to ensuring operational continuity, financial efficiency, and regulatory compliance across multiple healthcare facilities. The Inventory and Procurement Lead plays a key strategic role in supporting patient care, laboratory operations, and organizational growth.