Manager, Public Procurement

Key Responsibilities

Administrative:

• Acts as eProcurement Coordinator and Lead Evaluator;
• Coordinates and conduct procurement compliance reviews;
• Coordinates and conduct organization procurement training seminars/workshops;
• Coordinates reports for submission to the MOFP, OCG, PPC and Cabinet;
• Ensures that tender documents are prepared in accordance with GOJ standards, disseminated timely and accurately;
• Monitors the Authority's procurement activities to ensure conformity to the Procurement Plan;
• Oversees the contract award process;
• Oversees the tendering process;
• Provide advice on public procurement matters to officers;
• Represents Unit at Procurement and Contract Award Committees and Board-Meetings;
• Represents the Authority at PPC Sector Committee, PPC, Cabinet Infrastructure Committee meetings;
• Reviews and approve contract award recommendations within the specified threshold;
• Reviews procedure for the procurement of works, goods & services carried out by the Authority;
• Provides the Finance and Accounts Division with the necessary assistance and information as it relates to preparation of cheques for payments and reconciliation of accounts;
• Manages, monitors and controls the procurement of goods and service and ensures that the objectives and basic principles of procurements guidelines and procedures and complied with;
• Procures goods and services on a competitive basis without compromising quality and ensures proper storage;
• Monitors the issuing of purchase orders and follows up for receipt/delivery of goods and /or services;
• Prepares Budget for the Unit;
• Prepares the Annual Procurement Plan for the procurement of goods, works and services;
• Certifies all invoices, payment orders and commitment vouchers prior to submitting to the Finance and Accounts Division;
• Acquires clearance letter from N.I.S and National Housing Trust and Tax Compliance Certificate from the collector of Taxes for the organization to be exempted from these taxes;
• Ensures that funds are allocated to meet the expenditure for goods prior to placement of orders and ensures that the procurement practices conform to procurement guidelines of the FAA Act;
• Monitors and maintains contacts in the commodity market to keep abreast of price movements, technological improvement and changes to ensure that orders for supplies are procured in the most efficient and economic manner;
• Informs the relevant offices of changes in the Government Procurement Guidelines and Procedures and ensure implementation is effected within the Authority;
• Liaises with representatives of funding agencies and Government Departments on matter relating to purchases and external payments for goods to ensure that established guidelines, rules and regulations are adhered to;
• Assists Directors in developing guidelines for establishing priorities in the allocations of resources;
• Liaises with customs brokers to ensure that imported goods are cleared from wharves and airports in time and accordance with established Government Regulations;
• Prepares and submits reports to the Ministry of Finance and Public Service for all goods purchased by the entity inclusive of cost and locations supplied;
• Monitors orders and re-orders levels in order to minimize incidence of extravagance and waste;
• Performs other related duties that may from time to time be assigned.

Required Knowledge, Skills and Competencies

• Excellent leadership and interpersonal skills.
• Good customer relations skills.
• Excellent oral and written communication skills.
• Excellent problem solving and negotiation skills.
• Sound knowledge of the Government Public Procurement Act 2015 & Regulations.
• Sound knowledge of the FAA Act.
• Sound Knowledge of Supplies Management.
• Knowledge of Project Management.
• Knowledge of Budget Preparation.
• Knowledge of Contract Management.
• Knowledge of Tender Management.
• Proficiency in the relevant computer application software.

Minimum Required Qualification and Experience

• B.Sc. in Business Administration, Management Studies, Public Administration, Public Sector Management Economics, Accounts or any related field
• Certificate in Public Procurement: UNDP/CIPS Level 3 or INPR1 Level 4 and MIND
• Five (5) years related work experience in procurement of goods and services

OR

• ACCA Level 2
• Certificate in Public Procurement: UNDP/CIPS Level 3 or INPR1 Level 4 and MIND
• Five (5) years related work experience in procurement of goods and services

OR

• Diploma in Accounting, Business administration or any related fields
• Certificate in Public Procurement: UNDP/CIPS Level 3 or INPR1 Level 4 and MIND
• Seven (7) years related work experience in procurement of goods and services

Please note that only shortlisted candidates will be contacted.