Monitoring and Evaluation Analyst (GMG/SEG 2)

Job Purpose

The incumbent is responsible for providing technical expertise and leadership to M&E activities and Project Management and Evaluation Branch (PM&EB) staff to generate and analyse quality evidence and data through monitoring, assessments and evaluations. To develop tools that will track the progress and efficiency of the work of the the PM&EB towards the intended results and to identify corrective actions that may be needed to ensure timely, high quality delivery of the projects. 

Key Outputs:

• Accurate and adaptive monitoring and evaluation framework 
• Monitoring and evaluation system 
• Performance assessment and continuous strategic planning 
• Key Performance Indicators and guide the integration process 
• Tools and guidelines, recording and reporting system 
• Staff members trained in the use of the mechanisms developed 
• User satisfaction of services 

Key Responsibility Areas:

• Conduct a desk review of all relevant documentation available with regard to the development of an effective Monitoring and· Evaluation mechanism 
• Develop and implementMonitoring and Evaluation systems, tools guidelines, recording and reporting systems for all projects 
• Develop a comprehensive results-based Monitoring and EvaluationFrameworkfor all ongoing Justice Reform projects, including identification of indicators and data requirements while retaining the overall goal, objectives, outcomes.and impact 
• Submit periodic reports on the implementation process of the Key Performance Indicators 
• Draft data collection tools and forms and design data storage system that facilitates ease of retrieval, use and tracking of the progress of the agreed indicators. These should be accompanied by a manual for the use of each and recommendations for equipment and/or software changes that may be needed to facilitate effective use; 
• Provides technical assistance to PM&EB staff for the management of evaluation and data collection efforts as assigned, including: monitoring and evaluation plans, analyzing project proposals against the overall evaluation strategy, grant guidelines and criteria; and survey and focus group protocol development and implementation. 
• Provide strategic high-level feedback, analysis and interpretation throughout the project start-up and implementation processes. 
• Supports evaluation and data collection efforts as assigned, including: data quality assurance and data management, implementation of sampling plans, development of survey and focus group protocols, and implementation of in-house evaluation research 
• Supports the project team in the design and implementation of assessments, stakeholder analysis, organizational capacity assessments and other pre-project data collection and analysis.
• Participates in developing, researching and writing for an ongoing series of evaluations, research papers, articles, case studies, and other studies on PM&EB programs and themes as assigned, including tables, graphs, and interpretation of results in written form 
• Provides on-site monitoring and evaluation technical assistance to selected projects as assigned
• Provides assistance on program proposals, including developing M&E plans, logical frameworks, and performance monitoring plans 
• Spearhead efforts within the PM&EB team to develop appropriate indicators of success and innovative methods of program impact measurement 
• Leverage lessons learned, best practices, program data, evaluations and other information to generate donor communication pieces, proposal annexes, success stories, case studies and other high-quality, results-based documentation. 
• Ensures project teams regularly review and adjust MOJ plans and tools as needed by the project context. 
• Ensures that transparent high-quality accountability mechanisms, including participant feedback and response mechanisms, are in place and are regularly discussed at the appropriate level with necessary responses and feedback documented. 
• Develops and co-facilitates workshops and modules for staff and stakeholders to share program, tools, processes and best practices to cultivate a culture of learning in collaboration with the Strategic Planning and Performance Management Team 
• Supports the Project Management team to develop strong project tracking, record keeping and data management methodologies for all activities 
• Develops Performance Measurement Frameworks for MOJ and Courts 
• Performs other related duties that may be assigned from time to time 

Performance Standards:

This job is satisfactorily performed when: 

• Completion of Reviews and consultations in a timely manner 
• Observation and Adherence t o professional Standards 
• Accuracy and effectiveness of information and recommendations made/provided
• Projects monitored and evaluated according to agreed guidelines 
• Framework developed within the agreed timeframe and according to requirements
• Confidentiality, integrity and professionalism are displayed in the execution of duties and personal conduct

Required Competencies:

Core Competencies

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies

• Accountability 
• Analytical thinking 
• Attention to Detail 
• Coaching and Mentoring 
• Flexibiity 
• Goal/Results Oriented 
• Methodical 
• Planning and Organising 
• Presentation and Reporting 
• Problem Solving and Decision-making 
• Research and Evaluation 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies

• Knowledge and understanding of theories, concepts and approaches relevant to monitoring and evaluation, practical experience in programme/project management and administration
• Familiarity with and experience in the use of various research methodologies
• Experience in developing data quality assurance strategies, data management and data visualization; including proficiency in database development/management, SPSS, Access, Excel and skills in analyzing, interpreting and communicating information to various stakeholders.
• Demonstrated expertise in designing qualitative studies, in-depth knowledge about qualitative sampling and experienced in using interview and interactive tools to generate qualitative information and analysis.
• Demonstrated expertise and experience in developing and operationalizing routine monitoring system designed to track both output and outcome indicators from project design to implementation (including work with results frameworks and theories of change) as well as building staff capacity to utilize systems
• Detail-oriented and excellent time management skills with the ability to meet deadlines and deliver required results in an efficient manner.
• Ability to work in a challenging and stressful environment with unexpected challenges

Minimum Required Education and Experience

Specific knowledge (however acquired) required to start: 

• Advanced training in Project Management 
• Knowledge of Governments Monitoring & Evaluation Framework 

Qualifications and Experience 

• BSc. In Management Studies, Business Administration, Public Administration, Research Methods
• Four years work experience in a similar capacity 
• Experience working on bi-lateral and multi-lateral projects an asset

Continuous Professional Development 

• Attend relevant training on emerging trends and practices within the field 
• Network within the profession and relevant associations to keep abreast with the industry. 

Authority:

• Make recommendations regarding staffing matters 
• Technical advice to project managers 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software. 
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
• May be required to travel locally. 
• Extended hours may be required to meet project deadlines

The Ministry of Justice & Constitutional Affairs thanks all applicants for their interest, however only those shortlisted will be contacted.