Payroll Officer (FMG/AT 2)

Key Outputs:

• Cash book maintained 
• Statutory records 
• Annual returns prepared 
• Payroll Reports drafted 
• Refund contribution letters prepared 
• Statutory confirmation letters prepared 

Key Responsibility Areas:

• NHT, NIS, income tax and pension matters researched 
• Refund/confirmation and other letters prepared 
• Maintains the salaries bank account cash book 
• Records cheque transactions and lodgements 
• Balances the statutory payments made by Accountant General 
• Prepare P24 per request 
• Prepares monthly and annual statutory returns 
• Liaises with internal/external customers and provide relevant information 
• Assists with the notation on salary cards 
• Assist with the delivery packaging for salary deductions 
• Prepares payroll reports 
• Prepares P24 per request 
• Performs other duties as assigned 

Performance Standards:

• All relevant applications are processed in accordance with the established guidelines;
• Medical examination is arranged for newly recruited staff members in accordance with the regulations; 
• Health coverage is arranged for staff according to the guidelines and the cards distributed within the stipulated time; 
• Service Records prepared and maintained in keeping with the established guidelines;
• Human Resource Executive Committee (HREC) submissions are prepared and submitted in keeping with the established standards; 
• Advisory to staff and other stakeholder are prepared and submitted in accordance with the guidelines; 
• Accurate, comprehensive reports are prepared as stipulated and submitted by the due date.

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies 

• Accountability 
• Attention to Detail 
• Financial Management 
• Goal/Results Oriented 
• Methodical 
• Planning and Organising 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Minimum Required Education and Experience

Qualifications and Experience 

• AAT Level 2 
• ACCA-CAT Level B/Level 2 
• NVQJ Level 2, Accounting; 
• Certificate in Accounting from an accredited University; 
• Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; 
• ASc. Degree in Business Studies/ Business Administration/Management Studies; 
• ASc. Degree in Accounting from the Management Institute for National Development (MIND); or
• Certificate in Government Accounting Level 2 

Continuous Professional Development 

• Attend relevant training on emerging trends and practices within the customer services field.
• Network within the profession and relevant associations to keep abreast with the industry. 

Authority:

• Access staff’s confidential information; 
• Make amendments to leave application. 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software.
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally and overseas to attend conferences, seminars and meetings.

The Ministry of Justice thanks all applicants for their interest, however only those shortlisted will be contacted.