PEPAS Officer (PIDG/RIM 3)

Key Outputs:

• Reports prepared 
• Letters issued 
• Service Records updated 
• Staff list 
• Post audits conducted 
• List for long service award 
• Database and other related electronic system maintained 

Key Responsibility Areas:

• Prepares and issues increment letters 
• Dispatches pension letters 
• Prepares the Batch 3 for upload 
• Updates and maintains service records for all members of staff. 
• Prepares monthly Historical Services Records. 
• Prepares Pension Contribution statements. 
• Assists in the preparation of a list of employees who are eligible for long service awards.
• Prepare Pension documents for upload. 
• Uploads relevant information and correspondence to PEPAS 
• Prepare monthly report of all documents uploaded to PEPAS 
• PEPAS Database maintained 
• Performs any other duties as assigned 

Other Responsibilities 

• Performs other related duties as assigned by the Director. 

Performance Standards:

• Confidentiality and integrity are exercised in the performance of duties 
• Letters are accurately produced in accordance to established guidelines and in the agreed time frame 
• Databases and other electronic information maintained in accordance with established standards and within agreed timeframe 
• Research must be comprehensive, accurate and produced in accordance to established guidelines and the agreed time frame 
• Accurate and current information disseminated in a timely manner

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies

• Accountability 
• Attention to Detail 
• Goal/Results Oriented 
• Human Resource Management 
• Methodical 
• Planning and Organising 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies

• Good knowledge of the Staff Order and Public Service Regulation 
• Good knowledge of leave administration
• Working knowledge of statutes, legislations, regulations policies and procedures administered by the SHRMD
• Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities

Minimum Required Education and Experience

• Associate Degree in Human Resource Management, Management Studies, Public/Business Administration, or related social sciences; 
• Training in Public Employee Pension Administration System 
• Two (2) years’ experience in a Human Resource Management environment. 

Authority:

• Access confidential information 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software. 
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally to attend conferences, seminars and meetings.

The Ministry of Justice & Constitutional Affairs thanks all applicants for their interest, however only those shortlisted will be contacted.