Program Manager

About PADF

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger — more healthy, peaceful, just, resilient, and sustainable for current and future generations. For over 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

Position Overview

The Pan American Development Foundation is recruiting a Program Manager for its Aruba office to assist in the implementation of a State Department/PRM funded program directed at providing life-saving assistance and long-term integration support to migrants in Aruba to encourage permanence on the island.

Reporting to the Project Director, the Program Manager will be required to perform various tasks and assignments, including administration, communication and outreach, proposal development, and other assigned tasks. In addition, the Program Manager will conduct selected research assignments, depending on the overall program and new business priorities; in addition to support day-to-day project activities and provide technical input to participant organizations.

This is a fixed term local position and will be based in Oranjestad, Aruba. Candidates must be local nationals or, have work authorization to work in Aruba.

Essential Duties and Responsibilities

• Manage all program efforts, including report writing and budget tracking of program activities and outputs.
• Manage internal PADF program administrative procedures; ensure compliance with PADF policies and procedures.
• Review and analyze documents and information received from partners and/or field teams.
• Liaise with other programs, finance, and administrative teams within the organization and contribute to the organization’s overall inter-departmental effectiveness.
• Ensure that all program documentation is current and complete by tracking and maintaining program documentation and database.
• Support projects as needed with correspondence, research, and other tasks assigned.
• Act as a point of contact in the ground with the HQ team, partners, other implementing organizations, and donors when needed.
• Assist to actively track sub-partners performance, provide feedback, guidance, and assistance as needed to ensure proper program implementation.
• Support proposal development processes as needed.
• Travel to Curaçao as required.
• Perform other duties as assigned.
   

Competencies

• Organization Skills – Demonstrated organization skills and ability to structure large quantities of information and data. Ability to plan own work, set priorities, complete them in a timely manner, face competing demands.
• Effective Communication – Ability to communicate effectively with participants from various backgrounds. Strong interpersonal and communication skills and ability to interact with individuals from diverse cultures. Exceptional writing skills to effectively prepare reports and proposals.
• Analytical Skills – Superior file management and numerical skills to draft clear and concise reports, strategies, and/or proposals. Ability to think clearly and analytically. Strong analytic skills and ability to respond quickly and efficiently to requests.
• Strategic Thinking – Excellent time management skills, efficiently managing multiple projects simultaneously. Ability to provide a strategic view of the overall portfolio and identify synergies amongst partners, projects, and possible new initiatives.
   

Personal Characteristics

• Openness to change and ability to manage complexities.
• Superior interpersonal skills and ability to interact with staff at headquarters, the country office and PADF partners, and maintaining and supporting a positive work environment.
• Flexible in a fast-paced environment.
• Ability to work with a multi-disciplinary team.
• Strong attention to detail.
• Willingness to learn from others.
• Commitment to program excellence and to confidentiality.
• Ability to work independently and as part of a team.
   

Required Qualifications

• BA/BS degree in international relations, political science, public policy, economics, or related field required. 
• Five or more (5+) years of experience in international development, disaster management, democracy, human rights, or related field.
• Experience with grant coordination, financial tracking, or monitoring and evaluation.
• Experience managing relationships with international donors, including the U.S. Government, bilateral donors, foundations, etc.
• Experience and working knowledge on Migration and Refugees programs in the region and the organisms that assist those individuals such as DOS/PRM, UNHCR, etc.
• Experience working with local communities, civil society organizations, and government institutions is highly desirable.
• Exceptional writing skills to effectively prepare clear and concise reports, strategies, and/or proposals.
• Solid ability to multitask and work in a fast-paced environment.
• Strong interpersonal and communications skills and ability to interact with individuals from diverse cultures.
• Working knowledge of standard computer applications such as Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent communication skills in English and Spanish.

Preferred Qualifications

• Master’s degree (or equivalent experience) strongly preferred.