KEY RESPONSIBILITIES
45% - Consortium Leadership, Strategic Management, and Project Implementation
- Activities:
- Strategically coordinate the consortium comprising World Vision, ALIMA, and GOAL.
- Chair consortium steering and coordination meetings.
- Ensure alignment of work plans, budgets, and performance indicators across partners.
- Oversee risk management, governance mechanisms, and compliance with partnership agreements.
- Serve as the primary representative for the consortium to the donor, government authorities, and relevant cluster/coordination bodies.
- Consolidate overall consortium reports and facilitate partner performance reviews.
- Maintain strategic relationships with stakeholders and oversee project visibility and knowledge management.
- Establish and manage practical project management tools for implementation, procurement, work planning, budget tracking, quality assurance, beneficiary accountability, and reporting.
- Develop Detailed Implementation Plans (DIPs), procurement plans, budget tracking systems, RASCI matrices, and communication plans in accordance with World Vision standard operating procedures.
- Collaborate with procurement and logistics teams to ensure timely purchasing and delivery of project materials to field sites.
- Partner with technical managers, regional directors, and the Monitoring and Evaluation (M&E) unit to ensure high-quality implementation, reviews, and supervision.
- Supervise project officers to ensure rapid execution of activities, achievement of target results, and efficient expenditure management.
- Drive continuous improvement and quality enhancement based on reflection, learning, and field insights.
- Facilitate capacity building for project officers and consortium partners based on partnership reviews.
- Conduct joint field monitoring visits with M&E and Accountability teams to verify implementation against approved plans and international humanitarian standards.
- Collaborate with the M&E Manager to continuously update risk management plans, work plans, and M&E frameworks.
- Final Results:
- Project is implemented and delivered in a timely, efficient, and cost-effective manner, fully compliant with donor regulations.
- Project stakeholders are well-coordinated, with clearly defined roles and responsibilities.
20% - Budget and Financial Management
- Activities:
- Collaborate with the Finance department to develop accurate project budgets aligned with key objectives.
- Manage grant expenditure within approved limits, ensuring accurate and timely financial reporting to donors and World Vision Support Offices.
- Ensure project compliance, expenditure reasonableness, fiscal prudence, adherence to donor rules, and audit readiness in coordination with the Finance Manager.
- Monitor expenditure rates to prevent overspending or underspending, ensuring an acceptable burn rate and strict adherence to donor eligibility criteria.
- Maintain control over cash flow and establish spending plans to ensure balanced budget execution throughout the project lifecycle.
- Final Results:
- Project budgets are fully aligned with procurement plans and active orders.
- Timely, accurate financial reports are generated to support informed decision-making.
20% - Staff Supervision and People Management
- Activities:
- Model World Vision’s core values, mission, and competencies in all professional interactions.
- Partner with People & Culture (HR) to recruit technical advisors and project staff as needed.
- Develop and maintain a staffing structure compliant with organization and donor policies, local labor laws, and operational requirements.
- Enhance team capabilities through formal training, on-the-job mentoring, and proactive performance management.
- Foster a culture of high performance, transparent communication, mutual accountability, and integrity within the team.
- Conduct regular and quarterly performance reviews in accordance with World Vision’s performance management system.
- Identify and mentor high-potential staff to build strong succession pathways within the implementation team.
- Provide comprehensive onboarding and orientation for all new hires.
- Final Results:
- All team members complete performance agreements and evaluations in alignment with organizational schedules.
- A high-performing, motivated, and harmonious team is established and maintained.
15% - Monitoring, Reporting, Documentation, and Knowledge Management
- Activities:
- Work closely with M&E to ensure effective monitoring frameworks and quality assurance systems are in place and actively utilized.
- Track project progress against key indicators, milestones, and output targets.
- Conduct routine field visits to support implementation teams and verify adherence to the approved DIP.
- Prepare and submit accurate, high-quality progress and impact reports detailing achievements against targets and explaining variances.
- Organize and lead regular review meetings with project staff to evaluate quality, progress, and adherence to SPHERE standards and international guidelines.
- Collaborate with M&E and technical leads to establish standard tools for documenting best practices, lessons learned, and success stories.
- Represent the project and participate actively in national and technical working groups.
- Final Results:
- Project documentation is centralized and maintained in a dedicated Microsoft Teams repository.
- Information tracking tools, indicator tables, and work plans are regularly updated.
- High-quality, impactful reports are submitted to donors and stakeholders on time.
