Senior Public Procurement Officer (GMG/SEG 1)

Key Responsibilities

Management/Administrative: 

• Participates in the preparation of annual procurement plan for the procurement of goods, works and services for the Ministry; 
• Provides guidance to Internal/External customer on the Ministry’s procurement policies and procedures; 
• Attends meetings of Procurement and Contracts Committee in the absence of the Director, Procurement; 
• Ensures that procurement practices conform with the relevant Acts; 
• Represents the Ministry at Meetings, Conferences, Workshops and Seminars. 

Technical/Professional: 

• Prepares contracts; 
• Coordinates public procurement tender closing and opening exercise;
• Reviews tender evaluation reports; 
• Assesses quotations and make recommendation for award; 
• Prepares addenda to tender documents; 
• Ensures that all ORGANIZATION contracts are reviewed by the Legal Division;
• Maintains contract register; 
• Prepares Procurement Plans for the Ministry; 
• Maintains database with current cost and location of goods, works, and services and establish links with ones in other government agencies; 
• Assists with negotiations with suppliers/contractors to obtain best prices and value for money; 
• Liaises with Finance Unit to ensure compliance with contract conditions for payments and other procurement guidelines; 
• Maintains data file with Government of Jamaica Procurement Procedures;
• Provides liaison services between the PPC, the Ministry of Finance, Office of the Prime Minister and organization’s representatives; 
• Reviews all tender reports for submission to the Procurement Committee, Ministry’s Sector Committee, Contracts Committee and OPM; 
• Keeps track of the Procurement process of each submission from preparation of Tender Reports to job completion and contract termination; 
• Advises, supports and assists employees on all aspects of the procurement process and procedures; 
• Ensures that Procurement Committee and Ministry’s Sector Committee Submission requirements are adhered to, and that proper documentation in respect of received Bids/Proposals is maintain; 
• Assists the Director, Procurement to set priorities and to formulate procedures;
• Advices the Director, Public Procurement or Director, Asset Management on suppliers reliability/suitable and performance; 
• Develops priority settings for the client; 
• Ensures that cheques and Withhold Tax Certificates are collected by the supplier, once goods are received in good condition and according to purchase order; 
• Ensures that invoices are received from suppliers and the appropriate programme managers have signed “Goods received or Services rendered”; 
• Liaises with the Accounts & Finance Unit to ensure that supplier’s invoices are paid in a timely manner; 
• Establishes and maintains an inventory listing of equipment bought etc;
• Advises on the reliability and performance of suppliers.

Required Knowledge, Skills and Competencies

Core: 

• Oral and written communication skills 
• Initiative 
• Problem solving and decision making 
• Integrity 
• Teamwork and cooperation 
• Interpersonal skills 

Functional/Technical: 

• Good knowledge of the Government Public Procurement Act 2015 & Regulations
• Good knowledge of the Finance, Administration and Audit (FAA) Act 
• Good Knowledge of Procurement Guidelines 
• Good knowledge of the Ministry’s Polices, Practices and Procedures 
• Proficiency in the use of Microsoft Office Suite and other relevant computer application and systems 

Minimum Required Qualification and Experience

• Bachelor’s Degree: Management Studies, Accounting, Business Administration, Public Administration, Public sector Management, Economics or any other related field
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 3 years 

OR 

• ACCA Level 2 
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 3 years 

OR 

• Diploma in Business Administration, Accounting or any other related field
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 5 years

Please note that only shortlisted applicants will be contacted.