Accounting Clerk/Typist - Kingston

OVERVIEW

Under the supervision of the Accountant, the Accounting Clerk/Typist will provide assistance to the Finance Unit to ensure that matters pertaining to both internal and external customers are treated with the confidentiality and urgency required. The Accounting Clerk/Typist will ensure that all receivables accounting activities are completed in a timely manner to meet specified deadlines. The Accounting Clerk/Typist will ensure that all assigned duties are accurately completed.

KEY RESPONSIBILITIES

• Assists with preparation of the Bank Reconciliation for the following TPDCo’s Bank Accounts: Savings, Recurrent and Payroll.
• Issues receipts and prepares lodgments which include:
• Preparation and input of receipt summary.
• Preparation of monthly JADCO statements and distribution.
• Updates the Receivables Ledger re: invoices and payments.
• Assists with Payroll Payments.
• Enter all payroll related payments to system.
• Updates journals re payroll.
• Prepares Statutory Payments.
• Analyses the general ledger accounts re: trial balance on a monthly basis.
• Maintain TPDCo’s pension database, including the monthly input of all employee pension data.
• Analyses and provides an explanation for variances in respect of the general ledger accounts and training fees.
• Enters receipt transaction in the general ledger and sub-ledger.
• Any other tasks that are congruous with the organizational goals and objectives.

Performance Standards:

• Information inputted in Sage 300 weekly for Reconciliation of TPDCo.’s saving accounts.
• Reconciliation of Motor Vehicle and Staff Loan GL Accounts monthly.
• Prepares JADCO statements monthly.
• Invoices for JADCO properties and other leases prepared and dispatched monthly.
• Journals prepared monthly and as required.
• Monthly reconciliation of all receivables GL accounts
• Maintain Receivables collection log sheet
• Maintenance of fixed assets register
• Audit Schedules prepared monthly

Required Competencies

The post-holder will be able to demonstrate:

Functional/Occupational Competencies

• Proficiency in the use of Microsoft Excel, Oracle HCM and Sage 300.
• Knowledge of current accounting practices.
• Effective and efficient time management skills.
• Ability to use reasoning power and judgment.
• Ability to achieve and maintain a high level of accuracy.

Behavioural Competencies

• Works effectively with other team members to achieve team goals.
• Ability to function on own initiative.

Minimum Required Education and Experience

• Certificate in Accounts or other related fields.
• Five (5) CXC/GCE O’Level passes including Mathematics, English Language and Accounts.
• At least three (3) years’ experience in a similar position.

OR

• Any equivalent Combination of Qualifications and Experience

We thank all applicants, however, only those shortlisted will be contacted.