Administrator (GMG/AM 2)

Key Responsibilities

• Compiles, stores and retrieves management data; 
• Researches and provides information to the Director, Planning, Research and Evaluation in the preparation of reports; 
• Prepares the annual budget and weekly cash flow of the Branch’s expenditure;
• Monitors the financial performance of the Branch using the electronic performance monitoring system and provides regular updates to the Director, Planning, Research and Evaluation; 
• Requests and maintains an adequate supply of office stationery; 
• Ensures that telephone bills are reconciled and payments are made in respect of toll calls;
• Prepares requisition forms for internal expenditure and submits travel and other reimbursable claims to the appropriate Unit; 
• Assists in the preparation of the Corporate and Operational Plan for the Branch;
• Prepares and dispatches documents; 
• Maintains an effective general filing system; 
• Prepares resource material and packages for participation of seminars, workshops, and retreats; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Good interpersonal skills 
• Customer and quality focus 
• Good planning and organizing skills 
• Teamwork and co-operation skills 
• Integrity 

Technical: 

• Knowledge of Office Management and Ethics 
• Record and Information Management skills 
• General knowledge in budget cash flow preparation 
• Knowledge and use of relevant computer applications – Microsoft Office Suite 

Minimum Required Qualification and Experience

• Diploma in Public Administrative Management, Management Studies or equivalent;
• Two (2) years related work experience.

Please note that only shortlisted applicants will be contacted.