Chief Plan Examiner

Key Outputs:

• Work plans developed 
• Work procedures checked 
• Performance appraisals conducted 
• Reports prepared 
• Plans examined 
• Plans for Titles/Registration accepted 
• Plans rejected 
• Field audits completed 
• Dual registration investigated and reported 
• Staff supervised and monitored 

Key Responsibility Areas:

Managing/Administrative Responsibilities 

• Plans and organizes the work activities for the Unit 
• Prepares reports on the progress of activities in the Unit 
• Contributes to the preparation of the Division’s plan and budget
• Conducts performance appraisals in accordance with established guidelines
• Provides guidance to staff through coaching, monitoring and training
• Checks work of staff for accuracy and compliance with procedures
• Assists with selection of staff for the Unit

Technical/Professional Responsibilities 

• Examines pre-checked plans to ascertain compliance to the Land Surveyors Act and Regulations 
• Certifies plans that subscribes to the Act and Regulations and rejects those in breach of the legal specifications 
• Carries out field audits to ensure that what is submitted on the plans is evidenced on the ground (field) 
• Surveys and or investigates dually registered properties on behalf of the Registrar of Titles 
• Controls the operations of the Comparison and Computing unit to ensure completion and examination of plans 
• Provides care and security for all plans and accompanying documents
• Gives technical and legal advice to clients and prospective customers
• Examines and approve plans on the Prescribed applications and CAD softwares 

Other Responsibilities 

• Performs other related duties assigned from time to time by the Manager

Performance Indicators

• Work plans reflect the proposed targets 
• Procedures are followed consistently 
• Staff is competent and productive 
• Reports are complete, accurate and submitted on time 
• Certifies plans that subscribes to the Act and Regulations and rejects those in breach of the legal specifications 
• Accepted plans satisfy the Land Surveyors Regulations 
• Accepted plans are copied and recorded 
• Rejected plans are returned to surveyors within prescribed timeframe
• Supervises and monitors the work of the staff of the unit in keeping with Policy 
• Ensures employees compliance with policies and procedures of the Unit
• Conducts performance appraisals in accordance with established guidelines
• Plans and accompanying documents are maintained and secured in keeping with regulations 

Required Competencies:

The post-holder should be able to demonstrate: 

• Excellent interpersonal skills 
• Excellent writing and presentation skills 
• Excellent planning and organising skills
• Excellent knowledge of the Land Surveyors Act and regulations
• Excellent analytical and negotiation skills 

Minimum Required Education and Experience

• Land Surveyors’ Commission 
• Three years post Commission working experience in Land Surveying
• A general knowledge of Parcel Data Management and Land Registration Systems and Surveying Software 
• Two years experience at senior supervisory level or a Certificate in Supervisory Management 

Special Considerations Associated with the Job

• Exposure to difficult environment during field visits 
• Visual fatigue from long hours using computer and the examination of survey plans 
• Sitting for long periods 

Resources Managed

• Database 
• Plans 

Authority to:

• Recommend staff leave 
• Recommend training 
• Deploy staff 
• Approve quality control measures 
• Warn staff in respect of behaviour and performance 

We appreciate all responses, but only shortlisted applicants will be contacted.