Commitment Control Officer (FMG/AT 3)

KEY OUTPUT

• Commitment Control Registers prepared;
• Commitments requisitions examined;
• Commitment Control Register posted;
• Cash Management Reports prepared;
• Expenditure trends identified;
• Weekly/quarterly outstanding commitments reports prepared;

KEY RESPONSIBILITY AREAS

Technical/Professional Responsibilities

• Assists in arranging the commitment planning meeting at the commencement of each financial year;
• Records warrant allocation to the various accounts of stakeholders, using Excel Spreadsheet and maintaining the data;
• Identifies and classifies commitments according to categories – inescapable, priority and others;
• Ascertains from all sources, the total value of unpaid bills, if any, brought forward from the previous year;
• Prepares Commitment Control Registers for all activities and projects of the Ministry on a Head/Programme/Project/Activity /Object basis;
• Receives and records all request for commitments from the Principal Finance Officer’s office and from Programme Managers;
• Examines commitment requisition submitted to ensure that they are duly authorized by the appropriate officer and whether funds are available under the categories to which commitment relates;
• Certifies the commitment and records amounts in the Commitment Control Register;
• Informs Programme Managers of the status of their requisitions and the funds available under their respective programmes;
• Maintains the Commitment Control Register for the Ministry’s Recurrent, Capital A and B heads by ensuring that warrant allocations and cash received are posted correctly and promptly;
• Posts Commitment Control Register on a daily basis to reflect the commitment and/or cash discharged and the balance available on Approved Provision/Warrant Allocation;
• Reconciles on a timely basis commitment control registers with the FinMan reports;
• Provides age analysis of outstanding bills;
• Provides total value of weekly outstanding commitments to the Senior Commitment Control Officer for submission to the Ministry of Finance and the Public Service;
• ·Prepares quarterly outstanding commitments reports to the Senior Commitment Control Officer for submission to the Director Management Accounts;
• Prepares and submit to the Senior Commitment Control Officer weekly outstanding commitments and monthly cash management reports;
• Submits to the Senior Commitment Control Officer programmes/activities at risk of exceeding budgetary allocations;
• Assists the Director Management Accounts through the Senior Commitment Control Officer in the planning and utilization of available cash based on the level and categories of outstanding commitments;
• Advises the Senior Commitment Control Officer of slow moving programmes and activities from which funds can be diverted to satisfy the need of activities/projects that are urgently in need of funds;
• Analyze expenditure trends and advises the Senior Commitment Control Officer accordingly;
• Facilitates proper cash management and expenditure control by making available to management, information on the discharged commitments and current cash position on a timely basis on a Head and Programme or Activity/ Project basis.

Other Responsibilities:

• Performs other related duties that may from time to time be assigned by the Senior Commitment Control Officer.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• A Bachelor’s degree in Accounting or Management Studies or Business Administration from a recognised institution;

OR

• Association of Chartered Certified Accounts (ACCA) Level 1, or CAT, AAT Certification;
• Plus successful completion of the relevant government accounting and computing courses with one (1) years’ experience,

OR

• Associate Degree in Accounting or Business Administration plus two (2) years’ experience in Government Accounting;

OR

• Satisfaction of the Proficiency criteria;
• Any equivalent combination of education and experience.

The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.