Commitment Control Officer (FMG/AT 3)

Job Purpose

Under the direct supervision of the Senior Commitment Control Officer (FMG/PA 1) the Commitment Control Officer (FMG/AT 3), is responsible for the providing assistance to the Senior Commitment Control Officer, in maintaining an effective cash management system for controlling expenditure within the limits of the approved budget and warrant allocations for Recurrent and Capital Heads of Expenditure. 

Key Responsibilities

Management/Administrative: 

• Assists in the commitment planning process and in the determination and classification of commitments according to the following categories:- 
  • Inescapable 
  • Priority 
  • Other 
• Assists the Directors of Management and Financial Accounts in the planning and utilization of available cash based on the level and categories of outstanding commitments; 
• Advises the Director of Management Accounts through the Senior Commitment Control Officer – of slow moving activities and projects from which funds can be vired to satisfy the need of activities/projects that are urgently in need of funds. 

Technical/Professional: 

• Receives duly signed commitment requisition from Programme Managers;
• Examines commitment requisitions submitted by Programme Managers to see whether funds are available and to block funds, where appropriate for such commitment;
• Posts commitment Requisition Vouchers on the Government Financial Management System (GFMS); 
• Informs Programme Managers of the status of their requisitions and the funds available under their respective programmes; 
• Recommends virement of funds, where necessary; 
• Ensures the proper maintenance of the Commitment Control Register for the Ministry’s Recurrent Head by ensuring that warrant allocations and commitments are posted correctly and promptly; 
• Submits monthly reports to the Director of Management Accounts on the position of commitments on-hold; 
• Commits and logs incoming bills; 
• Prepares monthly outstanding bills report and submits to the Senior Commitment Control Officer; 
• Performs any other related duties assigned by the relevant authority. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Strong interpersonal and influencing skills 
• Ability to work and lead in teams 
• Good customer and quality focus skills 
• Good problem-solving and decision-making skills 
• Good analytical skills 
• Good judgment skills 

Technical: 

• Excellent knowledge of Government Accounting guidelines 
• Good knowledge of the FAA Act. 
• Good knowledge of the Ministry’s policies, practices and procedures 
• Proficiency in the use of relevant Accounting Computer Application 

Minimum Required Qualification and Experience

• AAT Level 3 or; 
• ACCA-CAT Level C/Level 3 or; 
• ACCA Level 1 or; 
• NVQJ Level 3, Accounting or; 
• Diploma in Accounting from an accredited University or Community College or;
• ASc. Degree in Business Studies/ Business Administration from an accredited Tertiary Institution or; 
• ASc. Degree in Accounting, MIND or; 
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3 or;
• BSc. Degree in Accounting or Management Studies with Accounting or;
• BBA Degree or; 
• Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above. 

Please note that only shortlisted applicants will be contacted.