Corporate Planner (GMG/SEG 3)

Job Purpose

Under the direct supervision of the Director Corporate Planning and Evaluation, the Corporate Planner coordinate the planning processes to facilitate the development of the Ministry’s strategies and implementation of policies in response to the mission, vision and strategic objectives. The Corporate Planner is responsible for establishing and maintaining a system for integrating the corporate, operational planning through the Performance Monitoring and Evaluation System across the Ministry of Justice and ensures that the Ministry’s corporate and operational plans and budgets are delivered to the required quality and time standards. 

Key Outputs:

• An integrated and realistic corporate plan 
• Annual Operational Plan produced 
• Annual Report produced 
• Quarterly and annual performance evaluation reports produced 

Key Responsibility Areas:

• Facilitate in collaboration with the management team of the Ministry, its Departments, and Agencies, integrated Corporate Plans and programmes in accordance with Government directives, priorities and the Ministry’s priority policies, programmes and initiatives; 
• Ensure that the Ministry’s corporate plan and annual operational plan are communicated to the Division/Unit heads throughout the Ministry its Department and Agencies; 
• Advise the Permanent Secretary on matters relating to the Ministry’s Corporate Plan;
• Assist the Ministry’s Departments & Agencies with the preparation of their Corporate Plans to be in harmony with that of the Ministry; 
• Advise on the monitoring and evaluation processes of the Ministry’s performance against the corporate targets, as well as monitoring the corporate Planning Process within the Ministry and its Departments and Agencies; 
• Advise on the establishment of time frame, performance indicators and target for programmes and activities that are specific, measurable and realistic; 
• Analyze statistical and other information relating to the internal and external environment and ensure relevant application in the preparation of the Corporate Plan; 
• Develop performance indicators to measure and report on the effectiveness of the Corporate Plan;
• Coordinate and prepare the quarterly performance reports of the Ministry’s Departments and Agencies 
• Facilitate the implementation of the corporate planning and evaluation processes in the Ministry
• Identifies problems and potential barriers to effective implementation of planned programmes and projects; 
• Develops strategies to facilitate team building, participation and involvement of all staff in the collaboration of efforts towards achieving corporate objectives; 
• Prepares and submits reports as requested; 
• Undertakes any other required duties that reasonably fall within the remit of the post. 

Performance Standards:

• Timely documentation of Corporate/Operational Plans, Quarterly Reports and Annual Reports
• Documentation completed to required standards and reflecting priorities of the Ministry and GOJ
• Reports are comprehensive and submitted within established timeframe 
• Confidentiality and integrity are exercised 
• High Ethical standards are maintained in the conduct of professional and personal business
• Reports are accurate and submitted within established time frame

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies 

• Accountability 
• Analytical thinking 
• Attention to Detail 
• Coaching and Mentoring 
• Corporate Planning 
• Goal/Results Oriented 
• Government Risk and Control 
• Leadership 
• Methodical 
• Planning and Organising 
• Policy Development 
• Presentation and Reporting 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies

• Generating viable, new approaches and solutions
• Thorough knowledge, experience and familiarity with corporate/strategic planning and synthesizing information to understand issues, identify options, and support sound (evidence based) decision making.
• Good knowledge of the Performance Monitoring and Evaluation Systems (PMES)
• Qualitative and quantitative information to support evidence-based decision making and policy development. Includes legal research.
• Developing and inspiring commitment to a vision of success; supporting, promoting and ensuring alignment with the Ministry’s vision and values.
• Understanding and using relevant legislation, policies, procedures and/or standards in performing one’s work.

Minimum Required Education and Experience

Qualifications and Experience 

• Bachelor’s Degree: Management Studies, or Public Administration. Postgraduate degree in relevant field would be an asset; 
• Training in Strategic Management and/or Project Planning 
• Five (5) years’ relevant experience in Corporate and Operational Planning and Programme Evaluation 

Continuous Professional Development 

• Attend relevant training on emerging trends and practices within the field. 
• Network within the profession and relevant associations to keep abreast with the industry. 

Authority:

• Make recommendations regarding strategic and corporate planning matters 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software.
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally and overseas to attend conferences, seminars and meetings.

The Ministry of Justice thanks all applicants for their interest, however only those shortlisted will be contacted.