Projects Officer (SOG/ST 7)

Key Outputs:

• Projects completed on budget and schedule 
• Project sites safely operated 
• Contract administration managed 
• Quality targets achieved 

Key Responsibility Areas:

• Assists in providing full range of administrative supports including project planning, tracking, reporting, quality management and communications; produces consolidated reports including milestone summary, key issues, risks, benefits, summary of costs incurred. 
• Monitors to ensure contractors compliance, standards, tools and procedures for use on the project, including risk, change and information management. 
• Maintains project management files for each project 
• Reviews project activities for compliance with procedures and standards 
• Organizes with project team members for ongoing process, status update, report and project follow up 
• Establishes efficient and effective implementation processes for different projects
• Under the guidance of the Senior Project Officer and in consultation with Ministry clients develops technical specifications for facilities improvement, construction or maintenance project contracts for the development of tender and contract documents. 
• Assists in preparing contract agreements in collaboration with MOJ contract and procurement officers for review and approval by the Senior Project Officer 
• Makes recommendations to secure project for contract remedy to address project changes or compliance failures 
• Provides onsite quality control, communicating and engaging with Ministry clients and contractors on all aspects of the project plans and progress 
• Maintains project databases for planning, tracking quality, time and resource utilization for projects in the county. 
• Maintains safety and quality standards 
• Participates in joint site visits with other stakeholders 
• Liaise with contractors, managers and other stakeholders, ensuring that all parties remain coordinated.
• Organizing the equipment and manpower necessary to complete the project 
• Keeping detailed records of construction site activities. 
• Performs any other related duties. 

Performance Standards:

• Standards, tools and procedures monitored for compliance according to guidelines
• Contract agreements monitored for compliance according to project plans 
• Project documents maintained to standard 
• Onsite quality control provided according to government rules and regulations
• Project activities are reviewed according to established guidelines and in agreed timeframe

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies

• Accountability 
• Analytical thinking 
• Attention to Detail 
• Coaching and Mentoring 
• Goal/Results Oriented 
• Methodical 
• Planning and Organising 
• Presentation and Reporting 
• Problem Solving and Decision-making 
• Project Management 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies 

• Site Inspection skills
• Knowledge of Government Building Regulations

Minimum Required Education and Experience

Specific knowledge (however acquired) required to start: 

• Training in Project Management 
• Experience in working with Parish Councils/KSAMC and developers would be an asset 

Qualifications and Experience 

• BSc. Degree in the Construction Management; Urban Planning/Design; Architecture or in any other related field 
• Five (5) years’ progressive experience in property/facilities capital projects in either private or public sector. 

Continuous Professional Development 

• Attend relevant training on emerging trends and practices within the field 
• Network within the profession and relevant associations to keep abreast with the industry 

Authority:

• Prepare contract agreements 

Specific Conditions associated with the job

• Required to travel island wide 
• Possess a valid Driver’s Licence and a reliable motor vehicle 
• Long hours of work including weekends and public holidays 
• Required to inspect buildings at heights that are considered hazardous

The Ministry of Justice thanks all applicants for their interest, however only those shortlisted will be contacted.