Programme Co-ordinator (GMG/ SEG 2)

Key Outputs:

• Programmes schedules prepared 
• Budget prepared 
• Monitoring systems developed 
• Records 
• Curricula developed 
• Performance Appraisal conducted 
• Time Tables prepared 

Key Responsibility Areas:

Management/Administrative Responsibilities 

• Participate in the preparation of the department’s budget and initiate corrective action to ensure expenditure is contained within the budget 
• Maintain adequate supply of stationery and teaching materials; monitor and ensure their economic use. Maintain inventory of equipment assigned to the department and ensure their proper use and maintenance 
• Develop, implement and maintain systems to ensure the timely and effective communication to and among staff within the span of control 
• Verify travel claims for part-time and full-time staff within the span of control. Monitor and maintain records of staff attendance and punctuality 
• Participate in the planning and organizing of major calendar and other events of the institution
• Prepare activity/performance and other reports required 
• Represent the institution at meetings, conference and other fora as required 

Technical/Professional Responsibilities 

• Prepare and view timetables for each academic year 
• Develop curricula for new programmes, and conduct review of existing programmes for improved educational offerings 
• Conducts periodic review of the institution’s vision and mission in order to ensure ongoing relevance and currency; 
• Conducts review and evaluate admissions and selection processes to ensure compliance with and adherence to the institution/programme admissions and selection criteria and the standards tertiary level programmes 
• Participate in the recruitment of applicants for training programmes and participate in orientation programme for students and staff 
• Monitor and evaluate the delivery of courses and ensure that established delivery methodology and standards are maintained 
• Check and verify test items developed by staff and ensure the timely submission of grades
• Participate in the preparation of programmes of accreditation

Human Resource Responsibilities 

• Prepare performance appraisals for direct reports and recommend corrective action where necessary to improve performance and/or attaining established personal and/or programme goals
• Participate in the recruitment of staff for the department and recommend leave in accordance with established human resource policies and procedures 
• Provide leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching 
• Ensure the welfare and development needs of staff in the department are clearly identified and addressed 

Performance Standards:

• Timetables prepared within agreed timeframe 
• Conducts review and evaluate admission and selection processes within agreed timeframe
• Reports prepared within agreed timeframe and in accordance with prescribed format
• Curricula developed within agreed timeframe 
• Monitoring systems are implemented according to established procedures 
• Key deliverables are produced in agreed timeframe 
• Integrity and confidentiality

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies

• Accountability 
• Analytical thinking 
• Attention to Detail 
• Coaching and Mentoring 
• Flexibiity 
• Goal/Results Oriented 
• Leadership 
• Methodical 
• Planning and Organising 
• Presentation and Reporting 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Training and Development 
• Use and Application of Technology 

Minimum Required Education and Experience

Qualifications and Experience 

• Bachelor’s First Degree in Educational Administration, Management or relevant area of specialization 
• Four (4) years teaching/lecturing experience 
• At least two (2) years’ experience at a supervisory/ management level 

Continuous Professional Development 

• Attend relevant training on emerging trends and practices within the field. 
• Network within the profession to keep abreast with the industry. 

Authority:

• Request teaching materials 
• Source venues for off-site training 
• Prepare lecturers’/facilitators’ contracts 
• Verify lecturers’/facilitators’ claims 
• Develop course outlines and curricula 
• Vet test and examination items and recommend changes 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software.
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• Will be regarded to travel to meetings to support the Director/Principal, as applicable.
• Maybe required to work frequently outside of normal working hours 
• Required to travel locally, regionally and internationally

The Ministry of Justice thanks all applicants for their interest, however only those shortlisted will be contacted.