Director, Programme Management and Co-ordination (GMG/SEG 4)

Job Purpose

The incumbent will manage and co-ordinate activities related to Policy Based Loans (PBLs), Policy Based Grants (PBGs), and Technical Co-operations (TCs) being implemented/executed by the Government of Jamaica (GOJ). In particular the incumbent has responsibility for managing and co ordinating the implementation of all activities to ensure that targets related to the respective programmes/projects, as specified in the Financing Agreements, are achieved.

Key Responsibilities

To Manage and Co-ordinate the Implementation of all Activities Related to PBLs, PBGs and TCs and BSPs, to Ensure that Specified Conditions/Commitments are Achieved:

• Prepares schedules on behalf of the Ministry in relation to the Policy Based Programmes and, where required, participates in meetings, missions, seminars and workshops, as necessary;
• Monitors and manages progress in relation to programme activities, preparing the necessary reports and recommending strategies to ensure that the specified conditions/commitments related to the respective financing agreements, are achieved; 
• Performs follow-up activities with Ministries, Departments and Agencies (MDAs), in relation to Policy Matrices for various financing agreements; 
• Provides reports on implementation status in relation to the financing agreements to the Branch’s Senior Director, DFS EMD, FS and Funding Agency Portfolio Review Teams;
• Manages the submission of means of verification for satisfaction of conditions/triggers to the relevant funding agency, within agreed timeframes; 
• Participates in meetings on behalf of the MOFPS, to ensure input in the development of Policy Matrices and the related means of verification, and provides the necessary updates on the outcome of meetings, to Senior Management; 
• Liaises with the Negotiation Section regarding performance (historical) in relation to policy programmes to inform the decision-making process and formulation of policy targets/ conditions; 
• Recommends to the Negotiation Section, alternative solutions/options for consideration, prior to and during negotiations, in relation to issues regarding follow on programmes and/or further programme tranches; 
• Prepares official correspondence to funding partners for signing by the Senior Director, International Programme Management, the Deputy Financial Secretary (DFS), Economic Management Division (EMD), the Financial Secretary (FS) and the Honourable Minister of Finance and the Public Service (HMFPS), as necessary. 

To Maintain Effective Relationships with Local and International Stakeholders and Represent the Interests of the Ministry of Finance and the Public Service/Government of Jamaica on Issues Related to PBLs, PBGs and TCs.: 

• Provides technical advice on activities related to PBLs, PBGs and TCs to stakeholders;
• Develops and maintains appropriate relationships with internal and external stakeholders;
• Participates in Special Committee Meetings; 
• Communicates with the Public Expenditure Division (PEX), to ensure the requisite budgetary provisions are in place for the programmed inflows, and obtains the necessary formal confirmation from PEX of budgetary provisions for the relevant fiscal year(s); 
• Liaises with the Planning Institute of Jamaica (PIOJ) and Funding Partners, to ensure timely receipt of expected inflows for policy based and budget support programmes;
• Advises the Branch’s Senior Director, DFS, FS and HMFPS of any issues associated with the policy based programmes, making recommendations, where necessary, to obtain the relevant approvals and/or directives to address the issues. 

To Conduct Analyses and Prepare Reports and other Technical Documents on Various Portfolio Issues: 

• Reviews and provides comments/analysis for draft Cabinet Submissions and other documents; 
• Prepares Briefs, Reports, Cabinet Submissions and Ministry Papers, for submission to the Senior Director, International Programme Management, DFS EMD, FS and HMFPS, in relation to the portfolio; 
• Provides comments on any policy and budget support related agreements and documents;
• Prepares internal briefs, memoranda and reports on the policy-based programme terms and conditions, for senior management to inform decision making; 
• Reviews revised Policy Based Programme Estimates and the related Financing Agreement Addendums, prior to submission for signing by the relevant Ministry personnel. 

To Manage Section and Staff in the achievement of the Strategic Objectives:

• Participates in the development of the Branch’s Corporate and Operational Plans, and monitors the Section’s achievement against them 
• Develops and manages the performance of the Section and staff, including transferring skills, motivating staff, setting performance targets, monitoring performance and providing feedback to staff; 
• Ensures that all staff in the Section are performing the range of duties/responsibilities appropriately and within allowable parameters, and holds them accountable for their actions;
• Promotes a work environment that encourages continuous learning and new skill development;
• Identifies requirements, recommends and ensures that appropriate training and development sessions are provided; 
• Signs performance reports 
• Participates in Section Directors’ Meetings, to discuss developments and developing synergies through shared information; 
• Maintains effective working relationships with internal and external stakeholders, and ensures that the Section provides a consistently high level of service to them; 
• Performs other duties that may be assigned, including: 
  • Serving on various Committees 
  • Preparing special papers on issues that may be requested. 

Required Knowledge, Skills and Competencies

• Expert knowledge in Project/Programme Management 
• Good knowledge of Macro-economic Policies 
• Good knowledge of Project Management 
• Good knowledge of public policy in relation to Financial Management and the relevant Financial Acts and Regulations 
• Proficient in Microsoft Office Suite, including Word and Excel 
• Strategic Management - Possess the ability to plan and set realistic objectives, and develop a course of action to manage and achieve the Organization’s goals 
• Excellent supervisory and leadership skills 
• Project implementation skills 
• Analytical ability 
• Excellent problem solving and analysis skills 
• Relevant job knowledge 
• Excellent interpersonal and customer relations skills 
• Excellent use of relevant technology 

Minimum Required Qualification and Experience

• Master’s Degree in Economics, Finance, Business Administration or equivalent qualifications, with three (3) years’ experience in a related area; 

OR 

• Bachelor’s Degree in Economics, Finance, Business Administration or equivalent qualifications, with five (5) years’ experience in a related field. 

Special Condition Associated with the Job

• Highly pressured working conditions, with numerous competing critical timelines and deadlines. 

Please note that only shortlisted applicants will be contacted.