Executive Secretary 1 (OPS/SS 4)

Key Responsibilities

• Prepares response to Attorneys who apply for, or are removed on request from the Council’s Panel of Attorneys; 
• Answers Executive Director’s phone and record messages. Returns calls, when required;
• Takes and prepares Minutes of Legal Aid Council’s Staff Meetings and Board Meetings (the latter when Administrator is not available); 
• Compiles data and prepares monthly, quarterly and annual performance review documents and presentations; 
• Prepares Annual Report to the Minister and the Public Administration and Appropriations Committee (PAAC); 
• Prepares document and presentation for Attorneys Continuing Legal Professional Development (CLPD) Seminars; 
• Provides technical support at CLPD Seminars; 
• Prepares reports to various Departments/Ministries, as requested; 
• Provides administrative support at meetings/presentations with Executive Director, as required; 
• Types correspondence from Executive Director to external and internal parties;
• Ensures all information and data are treated in accordance with the principles and guidelines of the Data Protection Act. 

Required Knowledge, Skills and Competencies

• Excellent interpersonal skills 
• Excellent oral and written communication skills 
• Excellent time management skills 
• Proficient in the use of the relevant computer software 

Minimum Required Qualification and Experience

• Certified Professional Secretary Course (CPS) or Diploma in Administrative Management (MIND); 
• Five (5) years’ work experience. 

Please note that only shortlisted applicants will be contacted.