Finance Clerk

Main Responsibilities

• Provide accounting and clerical support for the assigned Department Head and senior supporting officers within the Finance Department.

Main Duties

• Assist with serving as the main point of contact for the Finance Department. This includes coordination and routing of telephone calls, employee inquiries, messages, communications and visitors to the department and surrounding departments.
• Assist with the coordination of incoming and outgoing documents and information for the Department by receiving, recording and distribution of communications, collecting and delivery of correspondence, copying and compiling information. 
• Assist with entering data in relevant databases utilising accounting or SIS software.
• Assist with preparing and maintaining accounting documents and records including filing systems that are accurate, complete and current.
• Prepare and copy reports, documents and employee records including monitoring and reporting attendance and various leave requests as required. 
• Assist with the processing and follow-up of General Purchasing Requests, vendor invoice postings, reconciling vendor monthly statements, supplies orders and payments for the department. 
• Assist department staff with providing routine clerical support for meeting deadlines, assist in compiling reports and conducting department activities.
• Assist with Accounts Payables, Accounts Receivables, Bank, Credit Card and General Ledger reconciliations, as needed.
• Research, track and restore accounting or documentations problems and discrepancies.
• Assist with coordinating meeting or event preparation activities and set-ups.
• Attend staff development and training activities to maintain knowledge and skills necessary to perform the job effectively and efficiently. 
• Function in accordance with established standards, procedures and applicable laws.
• Any other reasonable duties as assigned.

Education

• High School Diploma with credentials illustrating proficiency in Math and English
• Post-secondary studies or Certificate in Accounting or relevant field a plus
• Proficiency in QuickBooks and Microsoft Excel a plus

Experience:

• At least three (3) years of work experience in accounting, business, clerical, or administrative positions.

Skills and Competencies:

• Knowledge of basic accounting procedures
• Knowledge of general clerical practices and procedures
• Knowledge of standard business documents and formats
• Knowledge of Quickbooks, MS Excel and the MS Office suite, Email etc.
• Knowledge of Inventory receipt and distribution practices
• Knowledge of Petty Cash controls and procedures
• Knowledge of basic office equipment
• Knowledge of records management

Skills and Competencies:

• Interprets and analyses documents
• Prepares reports