Health Records Clerk (HTAC/HRT 1) – Manchester Health Services

Qualification and Experience

• Four (4) ‘O’ Level/CXC subjects; including passes in English Language, Biology and Mathematics 
• Clerical and/or computer experience is an asset 

Key Responsibilities includes:

• Protects the security of the health records to ensure confidentiality is maintained.
• Develops and maintains efficient and accurate filing and retrieval of health records.
• Tracks and follow-up missing records. 
• Reviews records for completeness, accuracy and compliance with regulations.
• Files laboratory/ other investigation reports and referral forms in patient/client health record. 
• Develops and ensures that the standardized numerical filing system of health record.
• Maintains the master patient index files. 
• Compiles and submits Monthly Clinic Summary Reports, Sentinel, STD Syndrome and other reports. 
• Maintains the appointment system for the various clinics held. 
• Maintains the Primary Health Care Register for the health records department manually and electronically. 
• Responsible for educating other members of the health team on the importance of health records, with a clear definition of health records duties. 
• Assists with the smooth running of the clinics; directing patients, developing a system whereby the records are transferred from the filing area to the clinic area. 
• Responsible for the acquisition and monitoring of health records stationery/equipment. 
• Completes the list for the PATH programme. 
• Collection and compilation of data for clinical activities done are to be recorded daily on the specific tally sheets. 
• Retrieve health records to facilitate researches by authorized users/personnel.

Specific Knowledge and Required Skills:

• Good knowledge of the methods, procedures, practices, rules and regulations related of health data collection. 
• Good knowledge of Computer Applications. 
• Ability to analyze statistical reports and make recommendations. 
• Good interpersonal communication skills 
• Good conflict resolution skills 
• Excellent time management skills 
• Excellent customer service skills 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.