Health Records Clerk (HTAC/HRT 1) - St. Ann Health Department

Minimum Required Qualification and Experience: 

• Five (5) CXC/GCE subjects at the ordinary level (O’level) are required including English Language, Mathematics and Biology (preferably Human and Social Biology). 
• Diploma in Computer applications inclusive of word processing and spreadsheet applications
• A minimum of two (2) years’ working experience. 

Specific Knowledge, Skills & Abilities: 

• Sound knowledge of policies and practices involved in health records science
• Health Records Service Manual 
• Medical Records Manual –: Guide for Developing Countries 
• Jamaica Medical Records Code of Ethics 
• Monthly Clinic Statistical Report (MCSR) Manual 
• Staff Order 

Key responsibilities will include but not limited: 

• Protect the security of the health records, ensuring that confidentiality is maintained
• Gathering of demographic, geographic and health related data and history from all new patients upon registration, asking all the prompt questions on the form 
• Preparing patient service record for the appropriate clinic 
• Entering of patient’s particular in Daily Register log book to facilitate tally of all registered patients
• Entering of data on the sentinel forms for each registration 
• Entering of patient record particulars for retrieved records in the record request log book
• Register all patients for the various clinics 
• Ensure that all health records are assigned to clinic locations 
• Retrieve all health records for appointment 
• Communicate with patient/client as the need arise in relation to their appointment
• Ensure good health record keeping is maintained 
• Ensure proper maintenance of all health records 

ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED