Inventory Management Assistant

Key Responsibility Areas

• Attend to technicians and contractors with queries and assist with resolving issues relating to materials.
• Compile data and produce reports relative to materials (weekly).
• Assist with on-the-job training of junior staff.
• Enter data to the relevant database in a timely manner in keeping with the Revenue Protection Department operational targets. (Daily)
• Ensure that data is accurately entered to material management databases to avoid any time delay in processing.
• Maintain an efficient filing system, as well as ensuring all source documents are kept in good condition and are not easily accessible by unauthorized persons within or outside of the department.
• Report immediately, any source document discrepancies or system discrepancies to the Supervisor.
• Assist with preparation of relevant reports.
• Complete and submit Contractor Invoices as per Department schedules.
• Ensure that all Material Forms are filed in the appropriate folders.
• Update databases, accurately.
• Ensure that stocks are stored in proper locations/demarcated areas daily.
• Maintain records keeping system according to standards.
• Prepare material requisition notes.
• Ensure all reclaim meters and materials are correctly entered in the Reclaim database
• Ensure that the work environment and area is kept clean and tidy.
• Perform other duties that may be assigned to you within the scope of your employment, from an Authorized Officer.

COMPETENCY PROFILE:

• Must be able to give attendant to details
• Ability to communicate effectively
• Ability to develop and maintain stock records, systems and procedures
• Understanding of Stores Management
• Flexible and able to work in team
• Knowledge of appropriate internal Control
• High level of organizational skills

JOB SPECIFICATIONS / QUALIFICATIONS:

• Five (5) subjects Caribbean Secondary Education Certificate (CSEC) inclusive of English Language and Mathematics Grades (I-III) plus Certificate in Computer Studies with at least three (3) years relevant experience.