Office Attendant (LMO/TS 2)

Job Purpose

Reporting to the Administration Manager, the incumbent is responsible for supporting the daily operations of the Administration Section by maintaining a clean, safe, and orderly working environment in accordance with public health standards. The role also provides hospitality, Office Services and basic administrative support services, contributing to the overall efficiency, professionalism, and effective functioning of the section. 

Key Responsibilities

Technical/Professional: 

• Prepares venues, conference rooms, and refreshments for meetings and official events;
• Delivers, collect, and distributes mail, files, newspapers, stationery, and packages internally and externally; 
• Assist with inventory control, stores distribution, and monitoring of stock levels;
• Submits supply requisitions as required to maintain adequate stock levels;
• Assists with photocopying, filing, binding, sorting, and general document handling;
• Assists with the collection of lunches, refreshments, and other items for meetings and event; 
• Performs daily cleaning, sanitization, and inspection of offices, conference rooms, restrooms; kitchens, and common areas within the Administration Section;
• Ensures the cleanliness and proper upkeep of kitchen and lunch areas; Disposes of waste and recyclables in accordance with established procedures;
• Replenishes consumables such as soap, tissue, sanitizer, and related supplies;
• Identifies and report maintenance issues, safety hazards, and facility-related concerns to the Administration Manager; 
• Provides courteous, professional assistance to staff, visitors, and stakeholders;
• Supports a positive, safe, and orderly work environment through cooperation and teamwork; 
• Performs duties as relief Telephone Operator 
• Performs any other related duties assigned by the Administration Manager.

Required Knowledge, Skills and Competencies

Core: 

• Good oral and wriiten communication 
• Customer and quality focus 
• Confidential 
• Problem solving and decision making skills 
• Team work and cooperation 
• Initiative 
• Planning and organizing 
• Integrity 
• Compliance 
• Interpersonal skills. 

Functional/Technical: 

• Problem Solving & Decision Making 
• Analytical thinking 

Minimum Required Qualification and Experience

• At least two (2) CXC including English Language; 
• Completion of Secondary Education; 
• One (1) year related working experience 
• Valid Food Handler’s Permit. 

Special Conditions Associated with the Job:

• Customer Service; 
• Basic Computer Skills.

Please note that only shortlisted applicants will be contacted.