Operations Associate Consultant

About this position

We are looking for a dynamic and innovative Consultant for the position of Operations Analyst . As Operations Analyst, you will you will be an integral part of the IDB Barbados Country Office (CBA) Operations team, reporting to the Chief of Operations and working closely with Sector and Fiduciary Specialists in the design and execution of the Bank’s operations in a variety of thematic areas. 

You will work in the CBA Operations team part of CCB Department. This team is responsible for overseeing and supporting the implementation of our programs in Barbados; you will work closely with Barbados Government counterparts as well as other public and private sector institutions, as well as with civil society and academia, to identify country development needs; and help implement and monitor the Bank’s Country Strategy.  

What you’ll do

Project Planning and Design

• Participate in the design of new operations, supporting the preparation of project documents and closely monitoring and following up on project approval timelines.  
• Prepare drafts of project profiles and operational plans for technical cooperation projects. 
• Provide input into the institutional capacity and risk analyses, preparation of project budgets, results frameworks and the development of fiduciary plans for execution.
• Support the organization of and participate in missions as required by the IDB project design cycle.

Project Execution and Monitoring

• Provide technical support on the application of Bank operational policies and processes throughout the project execution and preparation of annual operating and execution plans, procurement plans, disbursement requests and other project documentation.  
• Prepare project supervision plans, monitoring and results reports, and follow up on their recommendations.
• Review terms of reference, ensuring that project activities are consistent with procurement and annual operating plans; in the review of procurement bidding documents and consultant contracts to ensure conformity with Bank policies; in verifying compliance of products and services with agreed standards, and in the preparation of draft communications to executing agencies accordingly. 
• Provide input to the Sector and Fiduciary Specialists on technical, fiduciary and administration visits of executing agencies, and follow up on recommendations from these visits.  
• Coordinate the organization of project-related missions and workshops. Maintain sector and fiduciary files and systems up to date. 
• Analyze documentation on contractual conditions and processes corresponding actions and requests for contract and program modifications; follow up on pending contractual clauses; and maintain information on these clauses in corresponding Bank systems.  
• Analyze disbursement requests, validating eligibility of expenses; input disbursements and other financial transactions related to projects in the Bank’s systems for supervisor’s validation; and assist in the analysis of budget transfers. Monitor disbursement projections, in close coordination with the Sector and Fiduciary Specialists. 
• Maintain close relationships with Project Execution Units and serve as the first point of entry for requests of technical, administrative and operational support from PEUs, in close coordination with the Sector Specialists.
• Proactively detecting obstacles to project implementation and alerting the COO and/or Sector Specialists, as relevant, to ensure effective project implementation.

Project Closing

• Collaborate on Project Closure workshops; collect relevant data for the preparation of the Project Completion Report (PCR); and, upon request, follow up on the evaluation recommendations.  Provide information for the Office of Evaluation and Oversight (OVE) evaluations at the request of the Chief of Operations. 

What you'll need

• Education: Master’s degree in business administration, Economics, Finance, Engineering or similar studies or other fields relevant to the responsibilities of the role.  Certification in Project Management is desirable.
• Experience: At least five (5) years of relevant professional experience, preferably in administration of projects financed by multilateral development institutions or other external donors. Knowledge of national procurement policies, norms or practices and experience in writing reports is a plus.
• Languages: Proficiency in English and one of the other Bank official languages (Spanish, French or Portuguese) would be an asset.

Requirements

• Citizenship: You are a citizen of one of our 48-member countries with residency or work permit/visa to work in Barbados.
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

• Contract: National consultant Full-Time, 12 months (with the possibility of renewal subject to availability of resources). 
• Work Location: Barbados Country Office
• Responsible Person: Chief of Operations, Barbados Country Office  

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:

• A competitive compensation package.
• Leave and vacations: 2 days per month of contract.
• Health Insurance: The IDB Group provides a monthly allowance for the purchase of health insurance.
• Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• Hybrid and flexible work schedules.